PROTEGE - Document Control

1 day ago

Ampang Selangor, Malaysia Weststar Aviation Services Sdn Bhd Full time 30,000 - 60,000 per year

On boarding Date - 11 February 2026

Academic Qualification - Bachelor Degree in Occupational Safety & Health or any related qualifications.

  1. To update all related controlled publications in QPulse system, File server and all document holders.
  2. To ensure working 'master copy' file is properly manage as per agreed structure.
  3. To update all the necessary document information in QPulse system
  4. To become as a focal point of document registration and ensuring registration in Q-Pulse as per document protocol.
  5. To perform document formatting as per document control standard.
  6. To perform document checking and verification of the received document prior to document approval.
  7. To ensure distribution of the documents as per the Distribution list.
  8. To periodically notify document owner on the Annual Document Review activities
  9. To compile printing 'master file' document for Document Control Coordinator prior to mass printing
  10. To perform physical document check before mass printing and document distribution.
  11. To assist document owner in coordinating document review process
  12. To ensure obsolete document copies is been archive and dispose.
  13. To plan and carry out yearly document surveillance audit
  14. To plan and carried out meeting with respective department in coordinating any improvement activities which related to Document Control Department
  15. To support Management of Change (MOC) owner in relation to any related document issue
  16. To assist investigation team in providing require document evident and related document analysis
  17. To perform Risk Assessment prior to conducting Document Control activities.
  18. To plan and conduct QPulse Document Module and Document Effectiveness training to related users, document owner, document reviewer and document approval
  19. To support company Safety and Quality activities
  20. To give any improvement ideas on the departmental performance
  21. To review the existing document management procedure effectiveness and draft of the new procedures which related to individual section.
  22. To participate or lead in an approved document control project for career opportunity enhancement
  23. To promote the importance of 'Controlled Documentation' across organization.
  24. To provide weekly updates on the task performed
  25. To perform any given task by Document Control Manager

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