Executive, Change Management

2 days ago

Petaling Jaya, Selangor, Malaysia SD Guthrie International Full time 80,000 - 120,000 per year

We value our people and encourage everyone to grow professionally. If you think this opportunity is right for you, we encourage you to apply

Job Description:

General

  • Execute the delivery of Change Management ("CM") activities for IT projects and other IT initiatives, working with an external implementation partner (Consultants), Guthrie stakeholders and the support services vendor (Shared Services).
  • Ensure the project CM KPI are met (direct and indirect)
  • To support Project lead and PMO in SAP Ariba system planning, testing, deployment, implementation, and change management
  • Support integration of change management activities into project management plans and activities
  • To design and manage the change management plan including tasks such as producing deliverables in line with the project timeline, conducting change impact assessments at the process and sub-process level, and ensuring project plan includes change-related dependencies
  • Conduct change impact analyses and assess change readiness. Evaluate and ensure user adoption and readiness and subsequently identify and manage anticipated resistance
  • Ensure non-core team employees and end-user perspectives are incorporated into the design of the system and process changes
  • Support the design, development, delivery and management of communications delivery to internal stakeholders globally
  • Provide input, document requirements, and support the design and delivery of system training programs
  • Execute the employee engagement, outreach, and focus groups for end-user input and feedback on the system design and rollout plan
  • Manage risk and issues, escalating them for decision-making at appropriate levels of authority, while ensuring minimal impact to project delivery timeline and costs.
  • Ensure transition between phases of projects are executed seamlessly from business and vendor perspective, with minimal re-work needed between phases
  • Ensuring compliance with relevant Guthrie policies, procedures and audits.

Vendor Management

  • Ensuring the Vendor/Consultants deliver on their CM deliverables (as per the SOW)
  • Review of the vendor/consultants CM deliverables
  • Ensuring the CM governance for CM deliverables (document signoffs, etc.)

Budget Management

  • Ensure the CM budget is tracked and monitored
  • Escalate on budgets over/under utilization to relevant stakeholders

Stakeholders Management

  • Communicate with project stakeholders (Clients, Vendors, etc.)
  • Prepare and review communication to stakeholders
  • Follow-up with stakeholders to ensure projects activities are completed on time.

Reporting

  • Ensuring the presentation materials are ready for Project meetings (Weekly PMO, Steerco, Board)
  • Ensure accurate capturing of Minutes of Meetings

Reports to

  • Change Management reports to Project Manager(s)

Requirements:

  • Degree in IT/ Finance / Accounting / Economics / Business Administration, or similar quantitative disciplines.
  • Minimum of 1-3 years of relevant experience.
  • Tertiary education and/or Bachelor's degree with experience in the related business/field.
  • Experience/keen interest in the Plantation Industry.
  • Experience in Data Analytics/Business Analytics is an added advantage.

To apply, please submit your resume and cover letter outlining your interest for this role.

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