administrative assistant

We are looking for a ADMINISTRATIVE ASSISTANT

at

SELANGOR HALAL HUB PULAU INDAH INDUSTRIAL PARK SE, LOT 57 JALAN SUNGAI PINANG 4 3KS11

PORT KLANG, 42920

Malaysia

Permanent contract

Work in your element

At Oleon, we bring you natural chemistry. Ambitious, with both feet on the ground. That's who we are and that's how we will continue to grow. Our specialty lies in converting natural fats and oils into a wide range of oleochemical products. We offer them in a large variety of markets such as: cosmetics, nutrition, crop protection, industrial ingredients, lubricants, oilfield, coatings, detergents, and many more.

Oleon has over 1,000 employees worldwide in 10 different countries. Enthusiastic people who are completely in their element here at Oleon are more than welcome to join our team.

We are looking for a administrative assistant to support the HR/Admin department.

You will work closely with our experienced professionals and supporting various administrative tasks that contribute to the overall success of our organization.

Some of your main duties & responsibilities:

• Performs general office duties such as maintaining an updated office contact list, maintaining the inventory of office supplies, ordering supplies, replenishing pantry items, scanning and uploading of invoices, scanning and sending documents, updating info on common area screens, etc
• Overseas the maintenance of office facilities and cleaning services ensures the cleanliness of office space, canteen, meeting rooms, etc
• Administratively handles the renewals company cars, smartphones and accompanying phone subscriptions, lockers, badges, etc
• Administratively handles the annual renewals of certain licenses (e.g. Malaysian Palm Oil Board, Business Premise License, etc.) or agreements with service providers (e.g. photocopier, transportation, etc)
• Handling day-to-day general administrative duties, monthly reporting & responding to emails
• Managing office supplies, inventory, and procurement-related tasks
• Managing travel arrangement i.e flight, hotel and transfer arrangement for employees and visitors
• Welcome and register visitors and directs them to relevant colleagues and/or meeting rooms
• Assist in organize company-wide events (town halls, festive celebrations, team-building activities, volunteering programs) and co-ordinating training activities
• To undertake other special assignments, ad-hoc functions and related duties related to HR & Admin specified by the management

You'll succeed if:

• You have possess at least Diploma / Bachelor's Degree in Business Studies / Administration / Management or equivalent
• You have strong organizational and time-management skills
• You have good interpersonal and communication skills
• You have a high level of efficiency, accuracy, and responsibility
• You have motivation and a strong desire to take on new challenges and learn as much as possible
• You have proficiency with computers and various software for creating documents, spreadsheets and presentations
• You must be willing to work at Pulau Indah, Port Klang

Next to your skills, it is your drive and motivation that will make all the difference

Your benefits:

You will join a company with ambitious goals and a welcoming atmosphere. Both your personal development and work-life balance are equally important to us. You can expect an attractive salary and pension scheme, along with impressive range of numerous benefits with a solid medical insurance health plan that you can rely on.

Oleon is dedicated to fostering an inclusive environment that embraces all forms of diversity. We ensure equal opportunities in our recruitment and integration processes and ensure that you can be yourself in our professional environment.

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Oleon is a business unit of Avril, the industrial and financial leader in the French vegetable oil and protein sector.

Avril is present in consumer food, animal nutrition and expertise, renewable energy and chemistry, with a recorded revenue of 7,7 billion euro across 18 countries in 2024. The Group focuses its growth on a unique value-sharing model.

Avril and its 8,400 employees, driven by its purpose, "Serving the Earth", are committed to addressing climate change and population growth challenges.

Joining Avril means choosing to work in a company that harmoniously brings together performance and responsibility, innovation and humbleness, the group and individuals. Avril: there is another way.

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