Human Resources Administrative Assistant

1 day ago

Klang, Selangor, Malaysia Advance Industrial Solutions Sdn Bhd Full time 30,000 - 60,000 per year

Role Description

This is a contract-based on-site role located in Selangor, Malaysia, for a Human Resources Administrative Assistant. The role involves supporting HR functions, managing administrative tasks, facilitating communication among team members, and providing excellent customer service. The assistant will work collaboratively to ensure smooth daily operations and maintain organizational efficiency.

Job Responsibilities

1. Human Resources Support

· Assist in the recruitment process, including job posting, interview scheduling, and candidate communication.

· Prepare and maintain employee records (e.g., offer letters, confirmation letters, resignation, and termination documents). – Hardcopy / Softcopy

· Support new hire onboarding, induction, and exit clearance processes.

· Maintain and update staff personal files and HR databases (attendance, leave, training, etc.).

· Handle staff leave, medical, and attendance records.

· Assist in organizing training programs, employee engagement, and welfare activities.

· Prepare HR letters, memos, and notices as instructed by management.

2. Administrative Support

· Manage office supplies, stationeries, and maintenance of office equipment.

· Handle incoming and outgoing correspondence (letters, emails, courier, etc.).

· Assist in maintaining proper filing systems for HR and administrative documents.

· Support company license and certification renewals (CIDB, MOF, Suruhanjaya Tenaga, etc.).

· Coordinate logistics for meetings, training sessions, and company events.

· Liaise with vendors, contractors, and government agencies as needed.

· Handle travel arrangements, hotel bookings, and transport coordination for staff.

3. Compliance & Reporting

· Ensure HR and administrative practices comply with company policies and relevant labor laws.

· Assist in preparing monthly HR reports (attendance, turnover, leave summary, etc.).

· Support internal and external audits by providing required HR or admin documentation.

Others

·
Performing ad-hoc duties as requested by HOD, COO and BOD.

Requirements
:

· Diploma or Degree in Human Resource Management, Business Administration, or equivalent.

· Minimum 1 years of experience in HR or administrative roles.

· Proficient in Microsoft Office (Word, Excel, PowerPoint).

· Strong organizational, communication, and interpersonal skills.

· Detail-oriented, reliable, and able to maintain confidentiality.

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