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HR & Admin Assistant

2 weeks ago

Petaling Jaya, Selangor, Malaysia Pembinaan Mitrajaya Sdn Bhd Full time 30,000 - 60,000 per year

Requirement

  • A recognized Degree/Diploma in Human Resource Management/its equivalent.
  • Minimum 1 to 2 years of relevant experience in the Construction Industry, with a focus on payroll and general HR functions.
  • Must be willing and able to work full-time at the assigned construction site(s) : Petaling Jaya.
  • Strong interpersonal skills with the ability to communicate effectively across all levels of the organization.
  • Proficiency in Mandarin is an added advantage as the role requires dealing with Mandarin speaking clients/ vendors.
  • Aggressive and have sense of urgency.
  • Good writing skills.
  • Highly meticulous, detail-oriented, well-organized, and capable of working independently to meet tight deadlines.
  • Excellent communication and interpersonal skills.
  • Positive attitude and willing to learn.
  • Able to work independently and under pressure.
  • Willing and able to travel as and when required by the job.

Responsibilities

  • Implement all policies, activities, procedures, instructions as relevant and required by the QESH Management System.
  • Comply with client and applicable legal and other requirements.
  • Implement plan actions from risks and opportunities assessment.
  • Take responsibility and accountability for prevention of work-related injury and ill health in own specific area of work/responsibilities.
  • Assist in developing and implementation of a human resource strategy for the company, which, when integrated with wider organisational development programmes, will ensure sound human resource practices and the achievement of the company's overall objectives.

General HR Functions:

  1. Assist to develop an employee-oriented company culture that emphasised quality, continuous improvement and high performance.

  2. Assist in the apprenticeship and management trainee programme.

  3. Assist to conduct HR Audit which include visiting relevant company/department/project site.

  4. Participate in charitable activities to generate goodwill towards company.

  5. Assist to prepare post-mortem report on activities/programmes carried out.

  6. Support company's programs and initiatives.

Payroll Preparation and Management:

  1. Perform timely and accurate payroll administration.

  2. Ensuring accurate payment and in accordance to the legal and other requirements.

  3. Perform thorough payroll checking and verify accuracy of salary payout, OT calculation, allowance and any other pay elements.

  4. Process and update of new join workers and resignation and etc.

  5. Assist/perform payroll adjustment as when and where necessary.

  6. Prepare and compile various payroll records/reports, including submission of various payroll records per legal and other requirements.

  7. Assist in maintenance of an efficient, precise and up-to-date database (both in system and hardcopy), and keep such data confidential.

  8. Assist in planning and implementing projects and programs which will increase and enhance the efficiency and effectiveness of the payroll system.

  9. Assist in sourcing, proposing, planning and implementing competitive compensation and benefits package/programme.

  10. Coordinate annual performance assessment, salary review and administer incentive programs inclusive bonus payment.

  11. Assist in planning and controlling the documents within the division to ensure standardisation and uniformity.

  12. Assist to continuously review and update existing forms and documentation within the division.

  13. Response to inquiries and solve compensation and benefits related issues such as salary, bonus, deduction, etc. Address internal customer request/route to the appropriate subject-matter expert for follow-up and completion.

  14. Distribute wages.

  15. Assist in guiding and coaching HR and Admin matters.

  16. Ensure relevant documents including "kong" card are received and process on time.

  17. Reconcile and prepare the wages report after payment released.

Employee Relations:

  1. Maintain open lines communication ensuring that essential information from all level of the organisation is transmitted to help employees do their work and be clear on expectations.

  2. Assist in addressing all employee inquiries and/or grievances especially those related to division/department in a quickly and professional manner.

  3. Assist in monitoring employee issues and concerns which are related to work and company, and take necessary action to adequately address the issues and concerns to avoid/to successfully defend against litigation.

Reports:

  1. Prepare, maintain, update and submit reports timely. Maintain reports and payroll transactions accurately to support the integrity of the system and meet audit requirements.

  2. Prepare submission and contributions to relevant government department timely.

  3. Undertake any and all other duties and responsibilities as so instructed by the management.

Job Type: Full-time

Pay: RM1, RM3,966.06 per month

Benefits:

  • Health insurance
  • Opportunities for promotion
  • Professional development

Work Location: In person