Admin Officer

2 days ago

Penang, Malaysia Coherent Malaysia Sdn Bhd Full time 35,000 - 60,000 per year

Primary Duties & Responsibilities

  • Provide administrative support to Operations and Engineering teams to ensure smooth daily operations.
  • Prepare, update, and maintain operational and engineering documents, including manpower records, shift schedules, attendance and overtime reports, maintenance logs, and equipment records.
  • Support administration tasks including access, lockers, PPE, smock and ESD shoes for new hires, and basic work arrangement coordination.
  • Coordinate meetings, training sessions, audits, and departmental activities, including preparation of documents and minutes.
  • Maintain proper document control and filing (softcopy and hardcopy) in compliance with company policies and audit requirements.
  • Liaise with internal stakeholders (HR, Finance, Procurement) and external vendors or contractors for service arrangements, purchase requisitions, and invoicing follow-ups.
  • Prepare regular reports and support ad-hoc administrative tasks or assignments as required by Operations or Engineering Management.

Education & Experience

  • Diploma or Bachelor's Degree in Business Administration, Engineering Management, or a related field.
  • Minimum 1–3 years of administrative experience, preferably in manufacturing, operations, or engineering environments.
  • Prior experience supporting engineering, or production teams will be an added advantage.

Skills

  • Strong administrative, organizational, and documentation skills.
  • Proficient in Microsoft Office (Excel, Word, PowerPoint).
  • Good coordination and follow-up skills with multiple stakeholders.
  • High attention to detail and ability to maintain accurate records.
  • Able to work in a fast-paced operations environment and handle multiple tasks simultaneously.
  • Good communication and interpersonal skills.
  • Responsible, proactive, and able to work independently with minimal supervision.

Working Conditions

  • This role is 100% onsite.

Culture Commitment

Ensure adherence to company's values (ICARE) in all aspects of your position at Coherent Corp.:

Integrity – Create an Environment of Trust

Collaboration – Innovate Through the Sharing of Ideas

Accountability – Own the Process and the Outcome

Respect – Recognize the Value in Everyone

Enthusiasm – Find a Sense of Purpose in Work

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