Assistant Manager

3 days ago

Kuala Lumpur, Kuala Lumpur, Malaysia Upscale Sdn Bhd Full time

Job Description: Assistant Manager Finance / Accounts (Hotel Industry)

Department: Finance / Accounts

Position Level: Assistant Manager

Industry: Hospitality / Hotel Operations

Role Summary

Supports the Finance Manager in overseeing the hotels financial operations, ensuring accurate reporting, proper controls, compliance, and smooth day-to-day accounting activities. This role plays a key part in financial analysis, month-end closing, cost management, and audit coordination within a hospitality environment.

Key Responsibilities

1. Financial Reporting & Month-End Closing

  • Assist in preparing monthly financial statements, management reports, and variance analysis.
  • Ensure timely month-end closing, including reviewing journal entries, accruals, and reconciliations.
  • Monitor revenue posting, adjustments, and ensure accuracy of the hotels financial data.

2. Accounts Payable & Receivable

  • Oversee AP/AR processes, ensuring timely payments, billing, and credit control.
  • Verify supplier invoices, payment vouchers, and supporting documents.
  • Ensure proper aging analysis and follow-up on outstanding receivables.

3. Cash Flow & Treasury Management

  • Monitor daily cash flow, bank balances, and cash transactions.
  • Assist in forecasting cash requirements and managing working capital.

4. Cost Control & Inventory Management

  • Work with F&B and Operations to monitor cost percentages, wastage, and stock variances.
  • Assist in conducting monthly stock counts and inventory audits.
  • Ensure compliance with hotel cost control procedures.

5. Internal Controls & Compliance

  • Maintain strong internal control procedures aligned with hotel industry standards.
  • Ensure compliance with accounting policies, SOPs, taxation, and statutory requirements.
  • Support both internal and external audit exercises.

6. Budgeting & Forecasting

  • Assist in preparing annual budgets and periodic forecasts.
  • Support analysis of revenue trends, departmental spending, and operational performance.

7. System & Process Management

  • Work with relevant departments to ensure accurate data entry into PMS (Property Management System) and POS systems.
  • Support system improvements and process enhancement to increase efficiency.

8. Team Support & Coordination

  • Supervise and guide junior finance staff on daily tasks and best practices.
  • Liaise with other hotel departments (Front Office, F&B, Procurement, HR) to resolve finance-related issues.
  • Represent the Finance Manager in meetings when required.

Requirements

  • Degree/Diploma in Accounting, Finance, or related field.
  • 3-6 years of accounting or finance experience, preferably in the hotel/hospitality industry.
  • Familiar with PMS, POS, and accounting systems (e.g., Opera, IDS, SUN System, MYOB, SAP).
  • Good analytical skills, attention to detail, and ability to meet deadlines.
  • Strong communication skills and ability to work with cross-functional teams.

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