Senior Procurement Executive

Job Roles and Responsibilities:

1. Sourcing & Procurement Management

• Source and maintain strong supplier relationships to ensure consistent support for the Production team.
• Conduct market research to identify and evaluate potential suppliers.
• Source, select and negotiate the best procurement packages in terms of quality, price, delivery, terms and service.
• Ensure procurement strategies meet business needs in terms of quality, reliability and cost effectiveness.

2. Purchase Order Management

• Ensure all purchase orders are prepared and approved on time and promptly sent to suppliers.
• Monitor and track the full procurement cycle from order issuance to delivery and invoice settlement.
• Maintain complete and updated purchasing records, pricing and supplier information in the system.

3. Cost & Budget Control

• Sourcing items with a focus on cost reduction without compromising quality.
• Develop and implement purchasing strategies to achieve cost savings and operational efficiency.
• Analyse purchasing data and trends to identify opportunities for savings and process improvements.

4. Supplier Management & Development

• Develop new suppliers as alternative sources for operation, main store, marketing & sales items.
• Quality, evaluate and monitor suppliers to ensure consistent performance and compliance with requirements.
• Actively build and maintain strong relationships with key vendors.
• Lead supplier negotiations and establish long term partnerships

5. Contract & Compliance Management

• Assist in drafting and managing supplier contracts, including pricing, delivery schedules and terms.
• Ensure compliance with company procurement policies, procedures, ISO standards and relevant regulations.
• Uphold integrity and transparency in all procurement transactions.

6. Delivery & Logistics Coordination

• Coordinate closely with suppliers and internal departments to ensure timely delivery of goods.
• Monitor the delivery schedule and resolve any delivery issues promptly.
• Manage import/export documentation and ensure compliance with shipping regulations.
• Handle blanket orders, auto-replenishment and Just In Time Purchasing processes.

7. Inventory & Forecasting

• Plan and forecast stock requirements in coordination with the Sales and Production teams.
• Perform inventory control, manage excess and obsolete stock and reduce inventory risks.
• Monitor inventory levels to avoid shortages or overstocking: Auto Replenishment

8. Internal Stakeholder Collaboration

• Work closely with cross-functional teams including Production, Planning, Warehouse, Marketing and sales.
• Provide procurement support for new product launches or major projects.
• Collaborate with internal stakeholders to identify procurement needs and ensure timely sourcing.

9. Data & Reporting

• Maintain an organized database of suppliers and procurement-related information.
• Prepare regular procurement reports and cost-saving analysis for management review.
• Support the Finance Department with data verification and account reconciliation.

10. Quality & claims Management

• Coordinate with Operation and Quality Control teams to evaluate and assess supplier products.
• Update and maintain the Approved Supplier List (ASL) accurately.
• Handle non-conforming materials, including timely returns to suppliers and managing claims.
• Address and resolve user complaints or quality issues promptly.

11. Scrap & Waste Management

• Ensure disposal is done using the appropriate method and in accordance with customs and SST requirements.

12. SECC Compliance

• Ensure ISO documents and SECC certification compliance

13. Leadership & Reporting

• Report to the Procurement manager or Management as required.
• Follow directives and complete ad-hoc assignments or any duties as assigned by the Procurement Manager.

14. Ethical Conduct

• Maintain high standards of integrity, professionalism and transparency in all procurement activities.
• Ensure that all procurement actions are conducted truthfully and ethically.

Skill/Characteristic/Attributes Required:

• Diploma or Bachelor's Degree in Supply Chain, Business, Engineering, or related field.
• Minimum 5~6 years' experience in Procurement/Purchasing operations (preferably in Manufacturing industries).
• Candidates should have demonstrated experience in managing the import purchase process, which includes sourcing products from international suppliers, negotiating contracts, and ensuring compliance with relevant regulations and procedures.
• Familiar with customs clearance and import/export regulations.
• Experience using ERP systems (Epicor preferred).
• Strong negotiation, supplier management, and cost-saving skills.
• Leadership ability and proactive attitude.
• Able to travel between Nilai (Manufacturing Factory) and Cheras (Berjaya CKE - Corporate Office) as when required.
• Proficient in Microsoft Office (Excel, PowerPoint, Word).
• Fluent in English; Mandarin is an advantage.
• Experience working with cross-functional teams on cost management and process improvements.

Job Type: Full-time

Pay: RM5, RM6,500.00 per month

Work Location: In person