HR Assistant Manager

1 day ago

Petaling Jaya, Selangor, Malaysia GAMBIT GROUP SDN. BHD. Full time 30,000 - 60,000 per year

Position Overview:

The HR Assistant Manager will play a crucial role in supporting the HR and administrative functions of the company. This position requires a hands-on and well-rounded professional who is capable of managing multiple HR disciplines, including recruitment, onboarding, employee relations, performance management, training and development, and general administrative duties. The ideal candidate will be highly organized, proactive, and capable of handling sensitive information with utmost confidentiality.

Key Responsibilities:

1.Talent Acquisition and Recruitment:

  • Assist in developing job descriptions and posting job vacancies on various platforms.
  • Screen resumes, conduct initial phone interviews, and coordinate interview schedules with hiring managers.
  • Assist in the preparation of offer letters and employment contracts

2.Onboarding and Offboarding:

  • Facilitate the onboarding process for new employees, including orientation sessions, introduction to company policies, and ensuring all necessary documentation is completed.
  • Manage the offboarding process, including exit interviews and ensuring the return of company property.

3.Employee Relations:

  • Act as a point of contact for employees regarding HR policies, procedures, and programs.
  • Assist in resolving employee issues and conflicts in a professional and timely manner.
  • Support the implementation of employee engagement initiatives and activities.

4.Performance Management:

  • Assist in the coordination of performance appraisal processes.
  • Provide support and guidance to managers and employees on performance-related matters.
  • Track and document performance reviews and follow-up actions.

5.Training and Development:

  • Coordinate training sessions and workshops for employees.
  • Assist in identifying training needs and developing training programs.
  • Maintain training records and ensure compliance with training requirements.

6.HR Administration:

  • Maintain employee records and ensure data accuracy in HR systems.
  • Prepare HR reports and analytics as required.
  • Manage employee leave records and ensure compliance with leave policies.

7.General Administration:

  • Support the administration team with office management tasks, including maintaining office supplies, coordinating facility maintenance, and managing vendor relationships.
  • Assist in organizing company events and meetings.
  • Handle general administrative tasks, including filing, document management, and correspondence.

8.Compliance and Policy Management:

  • Ensure compliance with labor laws and company policies.
  • Assist in the development and implementation of HR policies and procedures.
  • Conduct regular audits of HR processes to ensure compliance and identify areas for improvement.

Qualifications:

  • Bachelor's degree in Human Resources, Business Administration, or related field.
  • Minimum of 3-5 years of experience in an HR generalist role.
  • Strong understanding of HR principles and practices.
  • Excellent communication and interpersonal skills.
  • Ability to handle sensitive information with confidentiality.
  • Proficiency in Microsoft Office Suite and HRIS systems.
  • Strong organizational and time management skills.
  • Ability to work independently and as part of a team.

Preferred Skills:

  • Experience with recruitment and onboarding processes.
  • Knowledge of performance management and employee relations.
  • Familiarity with training and development practices.
  • Experience in a fast-paced, dynamic work environment.

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