HR Administrator

Job Summary:

We are on the lookout for a motivated, detail-oriented yet ethical HR Administrator to join our vibrant HR team across diverse sectors, including retail, poultry, production, and farming. This entry-level position offers an exciting opportunity to launch or advance your career in Human Resources. As a Junior HR Executive, you will support various HR functions such as recruitment, employee relations, payroll, documentation, and compliance, contributing to a positive and efficient work environment while gaining hands-on experience in a fast-paced, multi-industry environment.

KEY RESPONSIBILITIES:

EMPLOYEE RECORDS & DOCUMENTATION:

• Maintain up-to-date, accurate employee records, including personal data, attendance, leave requests, and other HR-related documentation.
• Ensure proper filing and organization of confidential employee information in compliance with company policies and statutory requirements.

PAYROLL ASSISTANCE:

• Support payroll processing, ensuring accurate and timely payments for all employees.
• Assist with payroll-related tasks, including statutory contributions (e.g., EPF, SOCSO etc.) and tax filings (CP22, CP22A).

HR REPORTING & ADMINISTRATIVE SUPPORT:

• Assist in generating regular HR reports on attendance, turnover, performance, and training to support management decision-making.
• Provide general administrative support to the HR team, including managing HR filing systems.

YEARLY RESPONSIBILITIES:

• Distribute EA Forms to employees and ensure timely completion.
• Submit Form E to LHDN (Tax Department) and assist in the preparation of the HR Yearly Checklist.

MONTHLY RESPONSIBILITIES:

• Prepare and process monthly payroll, ensuring accuracy and compliance with statutory requirements.
• Manage e-leave and e-claim processes for employees.
• Maintain up-to-date HR databases, ensuring that personnel records, internal documents, and general HR paperwork are organized and accurate.
• Coordinate annual medical check-ups for employees.
• Liaise with government departments to ensure all legal requirements are met.
• Prepare performance assessments for staff due for confirmation.

DAILY RESPONSIBILITIES:

• Attend to day-to-day HR operations to maintain organizational efficiency.
• Assist with general HR administrative duties and assist in any ad hoc HR projects as needed.

REQUIREMENTS:

• A positive, proactive attitude with a genuine willingness to learn and grow in HR.
• A Bachelor's degree in Human Resources, Business Administration, or a related field.
• 1-2 years of experience in an HR role (internships or academic HR projects are a plus).
• Basic knowledge of key HR functions, such as recruitment, payroll, and employee relations.
• Strong organizational skills with a keen attention to detail.
• Excellent in communication and calculations/numbers.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).

PREFERRED SKILLS:

• Experience or keen interest in the retail, poultry, production, or farming industries.
• Familiarity with HR software or Human Resource Information Systems (HRIS).
• Basic understanding of labour laws and compliance standards.

WHAT WE OFFER:

• Competitive Salary & Benefits: Attractive remuneration package with benefits based on performance.
• Career Development: A fantastic opportunity to grow and advance in the HR field, with mentorship and hands-on experience in various HR functions.
• Industry Exposure: Gain in-depth exposure to the retail, poultry, production, and farming sectors, enriching your HR career in diverse, multi-industry settings.

Take the first step towards a rewarding career in HR with us