administrative officer procurement unit unikl mitec

1 week ago


Masai, Johor, Malaysia UNIVERSITI TEKNIKAL MARA SDN. BHD. Full time

*UniKL MITEC*

ADMINISTRATIVE OFFICERPROCUREMENT UNITUNIKL MITEC

(Persiaran Sinaran Ilmu, Bandar Seri Alam, 81750 Masai, Johor)

KEY ROLES :

  • Manage campus direct purchase activities in accordance with the Procurement procedures and process Flow, up to the payment stage.
  • Assist the Head of Procurement in reviewing and verifying claims submitted by vendors/suppliers.
  • Support the team in updating data, reports, and the monthly status of CAPEX/contract projects, ensuring all information is current and monitoring contracts approaching expiry.
  • Assist the executive by performing secretariat duties, including scheduling coordination and procurement meetings, preparing minutes, and ensuring proper documentation for audit compliance.
  • Ensure all documents, contracts, agreements, and processes comply with University policies and procedures and are well maintained.
  • Monitor and follow up on contract agreements with suppliers/contractors.
  • Provide timely updates and confirmations on work progress in an orderly and accurate manner.
  • Issue immediate warnings for non-compliance (delays, defects, or damages) upon delivery of goods or completion of work by contractors.
  • Monitor and manage the supplier management system, including supplier registration, data updates, and related activities.
  • Be prepared to support and participate in ad-hoc tasks as required.
  • Maintain proper filing and documentation management at all times.

REQUIREMENTS :

  • Bachelor / Diploma in Business Studies or any related field.
  • At least 2 years of working experience; procurement-related experience is an added advantage.
  • Well-versed and experienced in procurement and purchasing matters.
  • Computer literate and proficient in Microsoft Office (Word, PowerPoint, Excel).
  • Excellent interpersonal skills with the ability to build and maintain effective working relationships.
  • Able to work independently and handle clerical tasks with minimal supervision.
  • Good written and verbal communication skills.
  • Able to maintain confidentiality and demonstrate high integrity.
  • Strong organizational and prioritization abilities.

Apply Now & Send your CV to :

OR

GHC 1016, Jalan Sultan Ismail

50250 Kuala Lumpur



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