Payroll Executive

23 hours ago

Kuala Lumpur, Kuala Lumpur, Malaysia DELEUM Full time

OVERALL PURPOSE OF THE JOB

Responsible for all HR matters relating to payroll administration and reportings.

PRINCIPLE DUTIES

  • Responsible for preparing and processing the monthly payroll for Deleum employees. This includes compiling and checking timesheets, calculating overtime and allowances (e.g., offshore, onshore, etc.), processing employee expense claims, handling statutory payments, managing tax-related matters, and other benefits.
  • Responsible to input and maintain employee's personal payroll records (e.g. salary deduction; zakat contribution)
  • To ensure all relevant payroll processing or administration are consistent and compliant with the local regulatory reporting requirements and guidelines, company policies.
  • To ensure accurate and timely processing of payroll transactions and updates by working closely with HRBP on including salaries, benefits, promotions, confirmation, terminations, transfer, resignation, etc.
  • To identify, investigate and resolve payroll discrepancies (i.e. timesheet or payroll records)
  • To collaborate with third party payroll service provider for input and maintain the third party employee's payroll records including all payroll data migration.
  • In charge of generating relevant payroll reports for Management or Operations team, assist in preparing adhoc reports as required by the Management and prepare journal entries for Finance team on payroll account reconciliations.
  • To assist in preparing annual review exercise (including bonus and salary review) and processes accordingly;
  • To process accurate and timely year-end reporting, e.g. E & EA form and follow up with relevant parties (e.g. Finance & Admin) on getting the relevant input such as petrol, phone bill and etc.
  • Liaison with tax agents and principals on all tax matters related (e.g. register new expatriate, process tax clearance for leavers, prepare monthly and yearly tax filing and etc.) to expats/foreigners.
  • Assist in audit processes (e.g. internal, external, statutory and non-statutory audit) by providing and maintaining records and documentations to auditors.
  • Performs any other duties as assigned by Manager and HOD

KNOWLEDGE / EXPERIENCE REQUIRED FOR THE JOB

  • Well experienced in payroll processing and report management.
  • Employee income tax matters related to employee remuneration.
  • Experience/knowledge in HRIS-Kaizen is an advantage.

ACADEMIC / PROFESSIONAL QUALIFICATION

  • At least Degree/Diploma in HR or any related field.
  • Or if without proper academic qualification, must have at least 3-4 years hands-on experience in handling full scope of payroll.
  • Good knowledge of employment legislation and statutory requirements
  • Computer literacy, analytical, problem solving skill, attention to detail and well versed in Microsoft Office

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