Administrator cum Operations Assistant

2 days ago

Shah Alam, Selangor, Malaysia Wirawang Sdn Bhd Full time

Location: Caltex Pekan Subang

Position Type: Full-time

Job Summary

We are seeking a highly organized and proactive Administrator cum Operations Assistant to join our petrol station team. This role involves managing the administrative functions of the station, ensuring smooth day-to-day operations, and supporting the management team. The ideal candidate will possess excellent communication and organizational skills, a customer-focused mindset, and the ability to work efficiently in a fast-paced environment.

Key Responsibilities

Administrative Support

  • Maintain accurate records, including inventory, sales, and staff schedules.
  • Oversee and manage station documentation, including invoices, permits, and compliance records.
  • Assist with payroll preparation and ensure timely submission of timesheets.

Financial Management

  • Reconcile daily cash and card transactions and prepare bank deposits.
  • Monitor station expenses and assist in budgeting and financial reporting.
  • Ensure adherence to financial policies and procedures.
  • Perform basic accounting entries and assist in maintaining and reviewing company accounts.

Customer Service

  • Address customer inquiries and complaints professionally and efficiently.
  • Ensure the station complies with company policies to deliver excellent customer service.

Inventory and Stock Control

  • Monitor fuel levels and coordinate with suppliers for timely refueling.
  • Manage stock levels for the convenience store and order supplies as needed.

Health & Safety Compliance

  • Ensure all staff follow health and safety regulations.
  • Maintain up-to-date knowledge of safety protocols and ensure necessary certifications are in place.

Team Support

  • Assist in onboarding and training new staff, if any.
  • Assist as a point of contact between management and station staff when needed.

Requirements

  • Proven experience in an administrative role, preferably in a retail or service environment.
  • Strong organizational and multitasking abilities.
  • Proficiency in Microsoft Office Suite ie. Microsoft Excel, Word, PowerPoint etc.
  • Familiarity with point-of-sale (POS) systems is a plus.
  • Excellent verbal and written communication skills.
  • Basic accounting knowledge is a plus.
  • Ability to work independently and as part of a team.
  • Flexibility to work varied shifts, including weekends and holidays, if required.

What We Offer

  • Competitive salary.
  • Opportunities for growth and development.
  • A supportive and inclusive work environment.

Job Types: Full-time, Fresh graduate

Pay: RM2, RM3,500.00 per month

Benefits:

  • Maternity leave
  • Parental leave
  • Professional development

Language:

  • Malay (Preferred)
  • English (Preferred)
  • Mandarin (Preferred)

Work Location: In person

Application Deadline: 12/07/2024

Expected Start Date: 12/16/2024

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