Facilities Admin

2 days ago

Kuala Lumpur, Kuala Lumpur, Malaysia Cofreth (M) Sdn Bhd Full time 24,000 - 30,000 per year

POSITION REQUIREMENT

  • Diploma or Degree in Facilities Management, Engineering, Administration, Property Management or equivalent.
  • At least 2 years of relevant experience.
  • Proficient in Microsoft Office and computer literate.
  • Good communication skills.

RESPONSIBILITIES

1. Administrative Support

  • Provide day-to-day administrative assistance to the Facilities Management team.
  • Maintain organized records of work permits, service reports, attendance and checklists.
  • Prepare and update documentation for FM operations, audits and inspections.
  • Schedule meetings, prepare minutes and track action items for follow-up.

2. Coordination & Communication

  • Act as a liaison between the FM team, vendors, contractors and internal departments.
  • Track daily maintenance requests, complaints and job completions through CMMS systems or manual logs.
  • Follow up with vendors for timely task completion, service reports and invoice submissions.
  • Coordinate preventive maintenance schedules and ensure timely execution.

3. Procurement & Vendor Support

  • Raise purchase requisitions and follow up on approvals for FM-related goods and services.
  • Maintain and organize records of quotations, purchase orders, delivery challans and invoices.
  • Track vendor documentation, such as compliance certificates, work permits and insurance records.

4. Reporting & Data Management

  • Prepare and submit standard FM reports to HQ, including daily, weekly and monthly updates on maintenance activities, helpdesk tickets, energy consumption, vendor performance and other KPIs.
  • Maintain and update site-level asset, equipment and inventory records.
  • Support data collection and analysis for audits, inspections and management reviews.
  • Ensure accuracy, consistency, and timely submission of all FM-related data and reports.

5. Health, Safety & Compliance Support

  • Assist in maintaining safety documentation such as incident reports, fire drill records and compliance certificates.
  • Support the FM team during internal and external audits.
  • Ensure statutory and safety information is properly displayed and up to date at site.

Job Type: Contract

Contract length: 12 months

Pay: RM2, RM2,500.00 per month

Benefits:

  • Health insurance
  • Maternity leave
  • Opportunities for promotion
  • Professional development

Work Location: In person

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