Human Resources Executive

2 weeks ago

Subang Jaya Selangor, Malaysia Dunlopillo (Malaysia) Sdn Bhd Full time 40,000 - 80,000 per year

Job description:-

Recruiting and Onboarding

· Oversees end-to-end the recruitment process: job postings, screening, interviews, and selection.

· Coordinate the onboarding process including documentation, orientation, and induction for new hires.

· Establish and improve the management of employee's records and personal files.

Payroll and benefits

· Assist in monthly payroll processing in compliance with Malaysian and Singaporean statutory requirements (EPF, SOCSO, EIS, PCB, CPF, FWL, SDF, IR8A, SDL. …).

· Manage employee benefits including leave, medical, insurance, and claims.

· Handle claims and training grants, such as HRDF (Human Resources Development Fund).

HR Compliance & Statutory Requirements

· Ensure compliance with employment laws and regulations in Malaysia and Singapore.

· Keep updated with changes in statutory obligations (e.g., MOM, LHDN, PERKESO).

· Maintain employee records in accordance with legal and audit requirements.

HR Administration and reporting

· Prepare HR-related letters (offer, confirmation, warning, resignation acceptance, etc.).

· Maintain and update the HR software and employee records.

· Prepare HR reports (headcount, leave, overtime, HR Dashboard, etc.).

· Support audits, internal/external, and provide necessary documentation.

Employee relations and Engagement

· Assist in handling disciplinary issues, grievances, and investigations.

· Support employee communication and engagement activities.

· Organize staff welfare, engagement programs, and team-building events.

Performance Management Support

· Assist in probation review, confirmation, annual performance appraisal coordination.

· Assist in defining KPIs and training needs identified through performance discussions.

Training and Development

· Coordinate internal and external training programs.

· Maintain training records and support claim submissions.

Foreign Worker/Work Pass Management

· Liase with external agencies to handle work permit, employment pass, SPass applications, renewals, and cancellations for Singapore.

Others:

· Complete and prepare the tasks assigned by superior leaders and assisting the company to complete the annual goals (such as assisting to prepare Human Resources budget, to manage insurance of staff).

·  Assist in staffing tass/resources planning.

Job Requirement:-

  • Diploma or Degree in HR, Business Administration, employee relations or related field.
  • 3–4 years of working experience in all-rounded HR functions or an HR generalist role. Prior experience in payroll, recruitment, and work pass management preferred.
  • Knowledge of employment laws and statutory requirements (both countries- Malaysia & Singapore).
  • Proficient in Microsoft Office and HR software/system (preferably, SAP).
  • Required Language's: be fluent in English and Bahasa to communicate effectively in our diverse workplace environment. Good communication in Mandarin is welcome.
  • Willing to travel (between Malaysia and Singapore) may be required if overseeing regional operations.
  • Ability to handle confidential information with discretion and professionalism.
  • Ability to multitask and meet deadlines.
  • Have a high sense of responsibility, patience, and a certain ability to withstand pressure.

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