Admin Executive

1 day ago

Ara Damansara Selangor, Malaysia Polytainer Industries Sdn Bhd Full time 30,000 - 60,000 per year
Role Overview

We are looking for a proactive and detail-oriented Admin Executive to support the company's senior executives across multiple business units. The role focuses on executive coordination, project execution, and administrative efficiency — ensuring that strategic and operational priorities are executed smoothly.


Key Responsibilities

Executive Support

  • Provide direct administrative and operational support to business executives.
  • Manage and prioritize executives' daily tasks, appointments, and communications.
  • Prepare and organize documents, presentations, reports, and briefing materials.
  • Handle incoming and outgoing correspondence (emails, messages, letters) with professionalism and confidentiality.
  • Follow up on pending matters and ensure completion of assigned action items.

Project & Business Support

  • Assist in planning, coordination, and execution of company projects and initiatives across departments (e.g., manufacturing, logistics, retail, new ventures).
  • Track project progress, milestones, and deliverables; prepare status reports for management review.
  • Conduct research, collect data, and compile findings for decision-making and business proposals.
  • Support the preparation of business presentations, documentation, and proposals.
  • Liaise with vendors, partners, and internal teams to ensure project timelines are met.

Administrative & Office Management

  • Maintain organized filing systems (digital and physical) for efficient information access.
  • Handle confidential and sensitive information with discretion.
  • Prepare official documents, letters, and memos as needed.
  • Manage procurement of office supplies, coordination of repairs, and upkeep of office facilities.
  • Support HR and Finance teams with administrative tasks such as claim submissions, document verification, and record updates.

Communication & Coordination

  • Act as a liaison between executives and internal teams, ensuring clear and timely communication.
  • Coordinate meeting schedules, prepare agendas, and record minutes; ensure follow-up on decisions made.
  • Support inter-departmental communication to align on goals and deliverables.

Qualifications

Skills & Competencies:

  • Excellent organizational and multitasking abilities.
  • Strong written and verbal communication skills.
  • Proficient in Microsoft Office and Google Workspace.
  • Strong sense of responsibility, initiative, and attention to detail.
  • Able to handle multiple priorities in a fast-paced environment.
  • High integrity and ability to maintain confidentiality at all times.

Preferred Attributes
  • Proactive and self-motivated with a "can-do" attitude.
  • Able to adapt quickly to changing priorities.
  • Professional demeanor with strong interpersonal skills.
  • Team-oriented and willing to assist across different business functions.

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