Intern - Facilities Management and Administration

1 day ago

Kuala Lumpur, Kuala Lumpur, Malaysia Axiata Digital Labs Full time

Key Responsibilities

  • Manage access card issuance and tracking for employees
  • Update and maintain attendance records, ESG KPIs, and expense reports
  • Maintain accurate records of office facilities and asset inventory
  • Facilitate team claims and reimbursements
  • Coordinate courier services and ensure timely deliveries
  • Monitor and replenish office supplies to support daily operations
  • Oversee general office facilities and ensure smooth functioning
  • Raise payment memos using ABEX and Dynamics 365 platforms
  • Schedule and coordinate meetings with internal teams and external stakeholders
  • Support ad-hoc operational tasks as assigned by the Manager, Global Facilities Management and Administration
  • Act as the Single Point of Contact (SPOC) for event coordination at the MY office
  • Update records for new recruits joining the Marketing team
  • Liaise with new joiners to collect necessary details for LinkedIn onboarding posts
  • Collaborate with the procurement team to resolve issues related to ABEX and Dynamics 365

Person Specifications

  • Diploma in Business Management, Administration, or a related field
  • Professional certifications in administration or operations (preferred)
  • Prior experience in operations or administrative roles (preferred)
  • Experience in an IT industry environment
  • Strong conflict-resolution and problem-solving abilities
  • Excellent written and verbal communication skills
  • Ability to be diplomatic yet assertive to drive outcomes
  • High attention to detail and ability to work independently
  • Skilled in managing multiple tasks and meeting tight deadlines
  • Strong organizational skills with the ability to prioritize across diverse teams

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