Accounts Payable Executive

4 days ago

Kampong Segambut Dalam, Malaysia Mayflower Car Rental Sdn Bhd Full time 40,000 - 60,000 per year

Summary:

The Account Payable Executive is responsible for processing payments, managing supplier invoices, and ensuring timely and accurate financial transactions in line with company SOP and compliance requirements. The role also supports month-end closing, assists with reconciliations, and provides general support to the Finance Department.

Job Responsibilities:

  • Responsible for handling monthly closing activities, including internal billing, accruals, and invoice processing, in accordance with company Standard Operating Procedures (SOP) and accounting timelines.
  • Process and verify payments for suppliers, sub-hires, drivers, staff reimbursements, petty cash, workshop services, and other operational expenses in a timely and accurate manner.
  • Manage cash and credit card payments for road tax, APAD (Agensi Pengangkutan Awam Darat), vehicle inspections, and prepayments for headquarters and branches, ensuring all reimbursements and e-wallet top-ups are processed promptly.
  • Perform supplier account reconciliation, monitor outstanding invoices, and follow up on unpaid bills to ensure proper financial records and payment accuracy.
  • Check and verify all supporting documentation, ensure approvals are obtained according to the company's authorization matrix, and prepare payment batches for processing.
  • Coordinate and assist with self-billing reconciliation and submission to LHDNM (Lembaga Hasil Dalam Negeri Malaysia), ensuring monthly compliance and timely reporting.
  • Manage online supplier payments, collect necessary documentation, and liaise with Group Treasury to ensure smooth payment transactions.
  • Maintain an organized filing system for payment vouchers, invoices, and supporting documents, and assist the team with recordkeeping when colleagues are on leave.
  • Provide assistance for ad hoc administrative or accounting tasks as required and support the Finance Department in day-to-day operations.

Job Requirements:

  • Diploma or Degree in Accounting, Finance, Business Administration, or a related field.
  • Minimum 3-5 years of relevant working experience in accounts payable, finance operations, or general accounting (fresh graduates are encouraged to apply).
  • Proficient in Microsoft Office applications, especially Microsoft Excel.
  • Experience with accounting software such as Navision, CarPro, or middleware systems will be an added advantage.
  • Strong attention to detail with good analytical, organizational, and time management skills.
  • Good communication and interpersonal skills, with the ability to work independently and as part of a team.
  • Able to meet deadlines, follow SOPs, and ensure compliance with company policies and procedures.
  • Positive working attitude, proactive, and responsible in completing assigned tasks
  • Location: Segmabut Industrial Area (have own transportation)

Available Position:

  • Accounts Payable - (1pax)
  • Accounts Admin Officer Junior - (1pax)
  • Credit Control Officer Junior - (1pax)

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