Procurement Executive

1 day ago

Kota Damansara Selangor, Malaysia Sunway Medical Centre Damansara Full time 60,000 - 120,000 per year

Job Purpose

Sourcing and purchasing good-quality products and services, negotiating the price, terms, and conditions without compromising on Quality, Patient Health, and safety, and monitoring timely delivery ensure the smooth operation of the company.

Responsibilities

A) Sourcing, Negotiation, Contracting, and Master Data Maintenance

  • To source for vendors, execute the Request for Quotation (RFQ), Tender, or Request for Proposal (RFP), evaluate, compare, and analyze quotations/proposals, negotiate with vendors, and suggest the capable vendor(s) for selection.
  • To conduct product evaluation, especially for medical, security, safety, and system/software-related items, and to ensure the involvement of all stakeholders in the decision-making to protect the Company's interests at all times.
  • To compile, review, and maintain documents of Supply and Service Contracts, licenses, and certificates as required by Statutory & Regulatory Requirements (i.e. Halal, GDPMD, MDA, etc).
  • To prepare, compile, review, and maintain the latest information on procurement-related Masters (Vendors, Items, Pricing, Contracts, and others) in Computing Systems and Databases for the accurate and quick generation of purchasing and inventory transactions.
  • Work closely with the Procurement Team from other Sunway Companies to achieve the best pricing, terms & conditions and good after-sales support from the contractual vendors at the Group level.

B) Processing of Purchase Requisition (PR) and Purchase Order (PO)

  • To ensure the PR is furnished with complete & accurate information and its supporting document before proceed the PO for approval.
  • To monitor closely the approval status of PR and PO until emailing to the vendor, take prompt action to resolve any issue/problem.
  • To monitor and follow up regularly on the outstanding PR & PO for timely delivery of products and services for smooth operation until full completion or closure of transactions in the Procurement System and payment to the vendor.
  • Resolve any gap of delivery, dispute, or discrepancy by coordinating between the Requesting Department and Vendor to ensure good quality products and services are delivered at the time and quantity required for smooth operations of SunMed Companies.

Job Requirements

  • A Degree in Procurement, Supply Chain Management, Business Administration, or related discipline.
  • At least 2 years in sourcing or procurement functions preferably gained from the Pharmaceutical or Healthcare industry.
  • Proficient in using procurement and inventory management software.
  • Required skill(s): MS Excel, MS Office, MS Word, Outlook, and Spreadsheet.
  • Responsive, aggressive, proactive, and a self-starter.
  • Good analytical, data compilation, and tabulation skills.
  • Good communication and interpersonal skills to liaise with internal and external stakeholders.
  • Highly responsible with high integrity.
  • Strong problem-solving and commercial negotiation skills.
  • Knowledge of procurement regulations and best practices in the healthcare sector

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