Executive, HR

2 weeks ago

Malaysia Carigali Hess Full time
Description

This is a Contract Position for 12 months via 3rd Party.

To support effective administration and operational delivery of infrastructure and office services by managing invoice processing, procurement support, and employee lifecycle tasks in compliance with company policies and procedures.

To execute and monitor day-to-day administrative and infrastructure functions including invoice verification, service order preparation, financial processing, and employee off-boarding activities. The role also ensures timely data updates in the HSSE e-vetting system and supports the seamless delivery of office-related services and vendor coordination.

Responsibilities

Invoice Checking & Processing

Review and verify invoices for accuracy and completeness before processing.

Prepare and manage Service Acceptance (SA), and Financial Instruments (FI) mainly for:

Manpower Contracts (Onshore/Offshore)

  • Onshore: Salary/Reimbursement & Markup (min. 2 invoices per personnel)
  • Offshore (TWHT): Salary/Reimbursement, Expenses & Markup (min. 3 invoices per personnel)

Background Screening Services

Office Maintenance & Administration Services

  • Coordinate with service providers to compile and ensure timely submission of invoices, delivery orders, and other supporting documents prior to generating the entry sheet for service acceptance. Responsible for processing a minimum of 50 invoices per month from approximate 20 service providers.

General HR Services 

  • Invoice processing for Group Insurance quarterly or annually. 

Service Order (SO) & Purchase Requisitions (PR)

Ensure timely issuance of Purchase Requisitions and Service/Purchase Orders (RO) in accordance with procurement timelines and requirements.

Employee Claims Management

Review and approve employee staff benefits claims through iConcur and accordance company policies and procedure. 

Employee Lifecycle Administration (Off-boarding)

Administer off-boarding process including clearance tracking, asset returns, and system updates.

HSSE E-Vetting Administration

Update and maintain employee data in the HSSE e-vetting system in a timely and accurate manner

Providing General Administrative Support and Value Addition

  • Work collaboratively with the HR & Administration team to provide general administrative support for HR-related activities, projects, and programs.
  • Actively seek opportunities to contribute added value to the team and engage in cross-functional initiatives, projects, and programs.
Qualifications

Bachelor's Degree in Business Administration, Human Resource Management, or related field.

Minimum 5 years of experience in human resources, with emphasis on office administration, recruitment management, and broad HR practices; experience in the oil & gas industry is an added advantage.

Proven ability to work independently under pressure, with strong communication skills and a result-oriented, can-do attitude.

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and skilled in using various systems and applications to support office administration functions.

  Same Posting Description for Internal and External Candidates

  • Senior HR Executive

    2 weeks ago

    Kuala Lumpur, Wilayah Persekutuan Kuala Lumpur, , Malaysia Agensi Pekerjaan Executive Recruiters Full time

    Support the performance appraisal process and track key performance indicators (KPIs) for all employees within the Group.Oversee manpower planning, job structuring, and employee deployment to optimize the utilization of human resources across the Group.Coordinate and oversee employee training and development programs, both internally and externally.Support...

  • HR Assistant Manager

    1 week ago

    Kuala Lumpur, Selangor, , Malaysia Agensi Pekerjaan Executive Recruiters Full time

    Recruitment and Talent Acquisition:o   Manageend -to -end recruitment processes, including sourcing, interviewing, andonboarding.o   Developand execute talent acquisition strategies to attract top talent for technicaland non -technical roles. Employee Relations and Engagement:o   Serveas the primary point of contact for employee inquiries, grievances,...

  • HR & Admin, Assistant Manager

    1 week ago

    Petaling Jaya, Selangor, , Malaysia Agensi Pekerjaan Executive Recruiters Full time

    Contribute to the evaluation of employee performance and monitoring of key performance indicators (KPIs) across the Group.Take responsibility for workforce planning, job analysis, and the strategic deployment of employees to optimize human resources within the organization.Facilitate employee training and development, both through internal and external...

  • Group HR

    2 weeks ago

    Kuala Lumpur, Selangor, , Malaysia Agensi Pekerjaan Executive Recruiters Full time

    Lead organizational transition as a leader, a change agent and an activemotivator partnering with the Group CEO and the rest of the leadership team.Become a trusted business partner by redesigning the engagement modelbetween human resources and the business divisions.Establish a new support model between the administrative team and theheads of business...

  • Executive, HR Operations

    5 days ago

    Malaysia Reckitt Full time

    Want to take your HR expertise further? As an Executive, HR Operations with Reckitt, you’ll have the freedom to let your know-how shine.**Executive, HR Operations** **,** **Competitive Salary & excellent benefits package** Responsible for a wide range of HR activities, you’ll be the one we look to for guidance on all things people-related. You’re...

  • HR Manager

    2 weeks ago

    Kuala Lumpur, Wilayah Persekutuan Kuala Lumpur, , Malaysia Agensi Pekerjaan Executive Recruiters Full time

    Develop and implement HR strategies that align with the company's goals and objectives. Provide guidance to senior management on HR policies and procedures.Manage the recruitment and onboarding processes to attract and retain top talent. Oversee the preparation and posting of job advertisements, screening of candidates, conducting interviews, and hiring...

  • HR Manager

    1 week ago

    Kuala Lumpur, Wilayah Persekutuan Kuala Lumpur, , Malaysia Agensi Pekerjaan Executive Recruiters Full time

    1. Human Resources System Development Establish and continuously enhance the human resources framework in alignment with the company's strategic goals in Malaysia. Ensure that HR initiatives are fully integrated with the organization's overall strategic direction. 2. Talent Acquisition & Workforce Planning Lead end -to -end recruitment efforts and workforce...

  • Hrbp

    2 weeks ago

    Cyberjaya, Selangor, , Malaysia Agensi Pekerjaan Executive Recruiters Full time

    Possesses a strong understanding of business strategy and partners with leaders to design effective organizational structures that support current goals and future growth.Work closely with business leaders and teams to design and execute effective people strategies that support growth and boost performance.Drive HR initiatives, solutions, and programs that...

  • HR Business Partner

    1 week ago

    Malaysia Annexion Partners Pte Ltd Full time

    Location: - Malaysia- Discipline: - Client type: - Contact: - Ethan Tan- Reference: - 1540- Posted: - about 1 hour agoWe are currently representing a leading player in the hyperscale data centre industry, known for its commitment to excellence and innovation. As part of our aggressive expansion into Johor Bahru, Malaysia, we are seeking an experienced HR...

  • Senior HR Generalist

    1 week ago

    Malaysia Vertiv Group Full time

    DescriptionJOB RESPONSIBILITIES:Culture and Engagement:· Build effective relationships within the organization to enable a culture of trust· Collaborate with managers and teams to support a high-performance culture and employee engagement· Execute culture and engagement initiatives and activities· Support the business to retain critical talent and reduce...