Assistant Logistic Manager

5 days ago

Klang, Selangor, Malaysia BUSINESS EDGE PERSONNEL SERVICES PTE LTD Full time

Job Description:

· Working Hour: Mon-Fri (9pm-6am)

· Working Location: Klang

· Modern Office Environment

Job Responsibilities:

· Work closely with GOC Regional Manager to report all issues and challenges under all the function and accounts assigned.

· Oversee export & import documentation and billing functions of the specific region

· Provide inspired leadership for the organization.

· Coaching and developing team members in soft skills.

· Develop, implement, and review operational policies and procedures.

· Handling customer/supplier complains or any major issues/mistakes.

· Plan and monitor daily staffing schedules and adjust accordingly to ensure adequate staffing levels that support operational demands and business objectives, including coverage for absentees

· Ensure equal distribution of workload amongst responsible employees adjusting as required

· Share new instructions and process change to team time to time

· Supervise work of all team members and provide appropriate training as needed to ensure achievement of all set goals, full awareness of customer requirements

· Responsible to work closely with US stakeholders

· Analyse all customer requirements and develop solutions to complex problems

· Set expectations on task completion and ensure tasks are completed prior to set deadlines and evaluate performance.

· Monitor the preparation and submission of export & import documentation, including invoices, packing lists, and customs declarations

· Coordinate and manage the end-to-end process, including documentation, customs clearance, and transportation logistics

· Monitor shipments and provide updates to relevant stakeholders, ensuring transparency throughout the import process

· Conduct research on export & import regulations and customs compliance to support team initiatives

· Maintain accurate records of export & imports, tracking shipments and resolving any issues that arise

· Collaborate with the logistics team to identify opportunities for process improvements and efficiencies

· Receive, review, and process export, import & vendor invoices in accordance with company policies and procedures.

· Verify pricing, quantities, and terms on invoices.

· Ensure timely approval of invoices from relevant departments.

· Prepare and schedule payments, ensuring compliance with vendor terms and cash flow guidelines.

· Respond to vendor inquiries and resolve invoice discrepancies or payment issues in a timely manner.

· Maintain accurate vendor records and export & import documentation.

· Assist in month-end closing activities, including accruals and reconciliations.

· Generate reports related to accounts payable and vendor activity as needed.

Job Requirement:

· Degree in Logistics, Supply Chain or related field preferred

· Experience in handling export, import and vendor invoicing

· Strong understanding of logistics / shipping process specific to import & invoicing

· Ability to communicate effectively with internal teams and external vendors.

· Ability to work independently and collaboratively within a remote team environment

· Strong attention to detail and organizational skills

· Excellent communication skills, both verbal and written

· Proficiency in Microsoft Office Suite (Excel, Word & etc)

· Able to work in Night Shift following US holidays

· Experience working in Shared Service is an advantage

· Experience managing team

Job Types: Full-time, Permanent

Pay: RM5, RM6,000.00 per month

Benefits:

  • Health insurance
  • Maternity leave
  • Opportunities for promotion
  • Professional development

Work Location: In person

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