Admin Assistant

2 weeks ago

Klang, Selangor, Malaysia PCM GROUP GLOBAL SDN. BHD. Full time 40,000 - 60,000 per year

Key Responsibilities:

1. Key-in new orders and issue official receipts

· Accurately enter new sales orders into the system.

· Generate and issue official receipts to customers in a timely manner.

2. Submit e-Hakmilik and registration (e-Daftar) for new vehicle sales

· Complete and submit e-Hakmilik applications in compliance with JPJ requirements.

· Process e-Daftar registration for all newly sold vehicles.

3. Invoicing of orders

· Prepare and issue invoices for new vehicle sales.

· Ensure accuracy in all invoice details to avoid discrepancies.

4. Close files and ensure all documents are in order

· Finalize sales files after transaction completion.

· Verify that all required documents are present, signed, and properly filed.

5. Issue insurance cover notes for new vehicle sales

· Prepare and issue insurance cover notes as per customer and company requirements.

· Liaise with insurance providers to ensure coverage accuracy.

6. Handle insurance-related issues for new vehicle sales

· Address and resolve any insurance queries or problems raised by customers.

· Coordinate with insurance companies to rectify discrepancies or delays.

7. Assist in customer insurance renewal

· Contact customers to remind them of upcoming insurance renewal dates.

· Process insurance renewals and ensure continuity of coverage.

8. Follow up on reimbursement of Hire Purchase loans from banks after invoicing

· Monitor outstanding HP loan reimbursements from banks.

· Liaise with financial institutions to ensure prompt payment collection.

9. Undertake any other tasks assigned by immediate superior

· Support the department by handling additional duties as required.

· Adapt to ad-hoc assignments to meet operational needs.

Qualifications for Admin Assistant

Minimum Diploma in Business Administration OR equivalent related experience.

At least two (2) years of working experience in automotive, business management and administration would be an advantage.

Must be hands on, details oriented and dedicated.

Independent and able to work under pressure and multitasking environment.

Ability to interact with all levels of people to address arising issues.

Responsible, meticulous and possess good working attitude.

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