Corporate Secretary

3 days ago

Kuala Lumpur, Kuala Lumpur, Malaysia Private Advertiser Full time

Duties and Responsibilities:


• Statutory Compliance & Filing

  • Prepare and submit statutory forms, returns, and documents to the Companies Commission of Malaysia and relevant authorities within prescribed deadlines.

  • Monitor and ensure compliance with the Constitution, shareholders' agreements, board charters, terms of references of board committees, and all relevant regulatory requirements.


• Corporate Records Management

  • Maintain and update statutory registers, minutes books, and other corporate records.

  • Manage the physical and electronic filing system, ensuring all documents are accurate and readily accessible for audits and regulatory review.


• Board, Board Committee, and Management Support

  • Assist in the preparation and distribution of meeting agendas and papers.

  • Draft resolutions, minutes of meeting, and announcements to Bursa Malaysia Securities Berhad.

  • Co-ordinate logistics for meetings.


• General Secretarial Duties:

  • Liaise with relevant internal and external parties.

  • Process documentations related to incorporation, share issuance and transfers, changes in capital, dividend payments etc.

Requirements:


• Pursuing or possess secretarial qualification.


• Minimum relevant working experience:

  • Senior Executive – at least 3 years

  • Assistant Manager - at least 5 years

  • Manager – 8 years and above


• Proficient in using secretarial software, including MyCoID, MBRS, and eBOS.


• Strong knowledge of the Companies Act 2016 and basic corporate procedures.


• Meticulous, able to work independently, and able to cope with tight timeline under stressful working environment.


• Good command of spoken and written English.


• Experience in public listed companies is an added advantage.

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