Senior Executive, Personal

ABOUT AVERY DENNISONAvery Dennison Corporation (NYSE: AVY) is a global materials science and digital identification solutions company. We are Making Possible products and solutions that help advance the industries we serve, providing branding and information solutions that optimize labor and supply chain efficiency, reduce waste, advance sustainability, circularity and transparency, and better connect brands and consumers. We design and develop labeling and functional materials, radio-frequency identification (RFID) inlays and tags, software applications that connect the physical and digital, and offerings that enhance branded packaging and carry or display information that improves the customer experience. Serving industries worldwide — including home and personal care, apparel, general retail, e-commerce, logistics, food and grocery, pharmaceuticals and automotive — we employ approximately 35,000 employees in more than 50 countries. Our reported sales in 2024 were $8.8 billion. Learn more at AVERY DENNISON IS PROUD TO BE CERTIFIED GREAT PLACE TO WORK IN AUSTRALIA, CHINA, INDIA, INDONESIA,  SINGAPORE, THAILAND AND VIETNAM, AND RECOGNIZED AS ONE OF THE BEST COMPANIES TO WORK FOR IN ASIA IN GREATER CHINA AND VIETNAM.ABOUT YOUR ROLEThe candidate is responsible to provide administration and secretarial support to the Site Leader (SL) / Plant Manager (PM) and support the leader in maintaining the day to day running of the office in a confidential manner.YOUR MAIN RESPONSIBILITIES WILL INCLUDEPrimary Objectives and ActivitiesResponsible for managing and monitoring SL calendar and schedules and coordinating all meeting arrangement and agenda, disseminate meeting invitations, set up meeting venues and prepare all documentation, translation and presentations.Fully responsible to arrange SL and staffs' travel itinerary, business travel document, visas and support visitors' visits to the company which include accommodation, transport and flight arrangement.Liaise with both internal and external stakeholders including Corporate personnel on matters related to the job.Involved and participated in company staffs' activities such as Funtrac activities and events, teambuilding, festival celebration, recognition function, annual appreciation dinner, external business meeting, employee upward feedback, brown bag session etc.Maintain the business records such as score card report, KPI, OGSM, company presentations, weekly media broadcast, monthly report and critical contracts.Responsible for the daily administration of employee cafeteria.Responsible for office administration matters including office seating arrangement and relayout.Be the liaison person to corporate marketing and other corporate functions in the areas of company update/news, marketing effort and tracking, hotel/travel improvements etc.To support other tasks and assignments from time to time.Key External InteractionsTravel agencies to reserve flight tickets for SL & staff business trips.Hotels for visitors accommodation arrangements.Transporter for visitors transportation arrangements.Travel Requirement:Low (< 25%)QualificationsWHAT WE WILL BE LOOKING FOR IN YOUAt least a Bachelor's Degree in Business Studies, Administration, Management, Secretarial or equivalent.5 - 8 years related work experience in a manufacturing environment.Possess some human resources working experience will have added responsibilities.Possess good Microsoft Office skills especially Words, Excel and PowerPoint.Possess good communication, interpersonal and analytical skills and can interact with all levels of staff and is a team player.Must have the right passion and motivation with high discipline and commitment to work with minimal supervision.Cheerful personality, mature, attention to details, assertive, organized and able to keep calm under duress.Must have excellent speaking and writing skills in English Language and Bahasa Malaysia.Possess sense of urgency and responsible in carrying out tasks assigned.AVERY DENNISON IS AN EQUAL EMPLOYMENT OPPORTUNITY PROVIDER.