Sales Administrative Assistant

1 day ago


Pasir Gudang, Johor, Malaysia Esstar Vision Sdn Bhd Full time 20,720 - 50,030 per year

1. Market Research & Expansion Support

  • Assist in gathering information on new markets, industry segments, and potential clients.
  • Conduct basic research on industry trends, competitors, and customer profiles.
  • Prepare simple summary reports for review by the Business Development Executive/Manager.

2. Customer Feedback & Insights

  • Collect feedback from clients to support improvements in products and services.
  • Share key insights with internal teams to enhance proposals and project delivery.

3. Sales Follow-Up & Reporting

  • Follow up with potential clients and track ongoing opportunities.
  • Assist in preparing weekly/monthly sales reports and forecasts.
  • Provide status updates on leads, inquiries, and pending proposals.

4. Contract & Documentation Support

  • Assist in preparing draft quotations, proposals, and basic contract documents.
  • Coordinate with internal teams to ensure accuracy and compliance in documents.
  • Support in monitoring contract milestones and documentation flow.

5. Customer Inquiry Handling

  • Handle initial client inquiries and ensure proper documentation (vendor registration, bidding forms, clarifications, POs, etc.).
  • Coordinate with relevant departments to gather required information.

6. Client Onboarding

  • Support the onboarding process by preparing documents, forms, and introductory materials for new clients.
  • Ensure smooth communication between clients and internal teams.

7. Events & Promotions Support

  • Assist in organizing company events, exhibitions, seminars, and marketing activities.
  • Represent the company in a supporting role at trade shows and networking events.

8. Social Media & Branding Assistance

  • Help update company social media platforms, website content, and marketing materials.
  • Support content creation for brochures, presentations, and promotional items.
  • Act as a basic brand ambassador through online engagement and sharing company updates.

9. Risk & Issue Escalation

  • Highlight potential issues such as delays, customer dissatisfaction, or sales risks to the supervisor.
  • Assist in addressing complaints or client concerns in a timely manner.

10. Administrative & Filing Duties

  • Maintain organized documentation (softcopy & hardcopy) for all BD activities.
  • Assist with data entry, CRM updates, record-keeping, and scheduling of meetings.

11. Ad-Hoc Support

  • Perform any additional tasks assigned by the Business Development Executive/Manager to support ongoing projects and company initiatives.

Job Types: Permanent, Contract

Contract length: 6 months

Pay: From RM1,700.00 per month

Benefits:

  • Opportunities for promotion
  • Professional development

Application Question(s):

  • When can you start work?

Education:

  • Diploma/Advanced Diploma (Preferred)

Experience:

  • Administrative: 1 year (Preferred)
  • Sales: 1 year (Preferred)

Language:

  • English (Required)

Location:

  • Pasir Gudang (Preferred)

Willingness to travel:

  • 75% (Preferred)

Work Location: In person



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