Billing Clerk

1 day ago

Petaling Jaya, Selangor, Malaysia Boardroom Corporate Services Sdn Bhd Full time 40,000 - 60,000 per year

Position Summary:

The Billing Clerk will be responsible for managing billing and invoicing processes within the BoardRoom Hub, ensuring accuracy, timeliness, and compliance with organizational policies. The role ensures proper documentation, compliance with internal policies, and coordination with clients, vendors, and internal teams.

Key Responsibilities:

Billing & Invoicing

  • Prepare, issue, and monitor invoices for services and transactions processed through the BoardRoom Hub.
  • Ensure accuracy of billing details, fee structures, and supporting documents.
  • Monitor and maintain billing schedules and ensure timely submission of invoices.
  • Process billing adjustments, credit notes, and reconciliations as needed.

Data & Records Management

  • Maintain organized digital and physical billing records, logs, and databases.
  • Ensure records are updated promptly in the billing system or company hub platform.
  • Coordinate with the BoardRoom hub team to confirm completed services before invoicing.

Client & Internal Coordination

  • Communicate with clients for clarification of billing details, outstanding payments, or required documentation.
  • Work closely with Company hub, Finance, and client services teams to resolve discrepancies.
  • Support internal reporting needs such as billing summaries, accounts receivable tracking, and monthly billing reports.

Compliance & Quality Control

  • Ensure billing practices adhere to company policies, audit requirements, and data privacy policies.
  • Conduct periodic review of billing processes to propose improvements for efficiency and accuracy.
  • Assist with compliance-related billing tasks, such as statutory fees or government payments.

Administrative Support

  • Assist in the preparation of quotations, fee estimates, service proposals, and contract-related billing sections.
  • Support special projects involving billing data, process enhancement, or system upgrades.

Qualifications:

Education

  • Diploma or Bachelor's degree in Accounting, Business Administration, Finance, or related field.

Experience

  • 1–3 years of experience in billing, accounting, or administrative support (experience in legal, corporate governance, or professional services is an advantage).

Skills & Competencies

  • Strong attention to detail and accuracy.
  • Proficient in MS Office (Excel, Word, Outlook) and experience with billing/accounting systems.
  • Ability to handle confidential information professionally.
  • Good communication and client service skills.
  • Strong organizational and time-management abilities.
  • Ability to work independently and collaboratively within a fast-paced environment.

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