Operations Executive

Operations Executives key role responsibility is to manage and upkeep all available resources to carry out projects, task, requests and instructions from Group Head of Operations. An Operations Executive must capture and be knowledgeable of all resources with minimal supervision.

Core Roles and Responsibilities

Operations Administrative

• Handle request for purchases (RFQ) for products and services.
• Manage Operational order request to Procurement for PO, delivery, Finance for invoice and ensure payment status is coordinated.
• Assist order for non-Operations Department request subject to Group Head of Operation's approval.
• Maintain documentation, contract preparation, permits, and prepare operational reports and budgets.

Safety and security

• Ensure that school facilities are safe and operating per SOP and regulation if available.
• Ensure that CCTV systems are checked at intervals and in working order.
• Ensure that all fire safety and prevention equipment is installed and tested periodically for reliability. Immediate rectification of safety equipment failure.
• Assist in the simulation of health and safety protocols such as Emergency or Fire Drills.
• Coordination with our security provider and guards for the well-being of our students and our people i.e. suspicious persons and activity.
• Assist and manage when necessary for outsourced team RELA.

Facilities, Maintenance & Logistics

• Coordinate building upkeep, maintenance issues in chatgroups or reports, manage furniture tracing and keys management.
• Provide logistics for general manpower support for training, events and activities.

Operational Audits

• Assist in audit, spot checks for canteen, security, cleaning & hygiene, classroom and as per assigned by HOD.
• Ensure documentation is filed, scanned copy and uploaded into cloud Drive.

System Maintenance & Enhancements

• Upkeep and maintain systems such as lift access controls, CCTV systems, door access systems, SPKA CCMS and other related control systems to ensure they are in good working condition. Immediate rectification to be carried out when needed to.
• To be on the lookout for new technologies and upgrades that is affordable and that can improve school operations and systems.
• To report and update HOD as and when necessary, of the system conditions.

Cleaning & Sanitizing Management

• Monitoring cleaners' manpower quality of work deliverance and response to outbreak emergency such as HFMD, Influenza, Covid-19.
• Manage the sanitizing and wipe down cleaning for reported sick or outbreak disease cases.
• Garbage/bulk rubbish disposal management.
• Ensure cleaners well-being is taken care of for quality work deliverance.

School Transportation Services

• Indirect overseeing of this portfolio as it is co-related to Operations.
• Maintain proper parking areas for our in-house School vans.
• To report of any untoward issues that may occur with the van drivers to the handling team Transportation company.
• Assist and monitor when necessary.

Building and project management

• Assist in planning for electrical, renovation, upgrades.
• Problem-solve relating to operations issues that arise.
• Sourcing of new equipment and vendors.
• Assist or lead when required for project management.

Other Duties

• To take on any new task or responsibilities that may take place in future or instruction by Group Head of Operations.
• Able to work on weekends and holidays when needed.

Role Requirements

• 2 years and above experience in field or related field.
• Diploma or Bachelor's degree
• Knowledge of using software like Microsoft Word, Excel, and Powerpoint.
• Ability to learn and handle new systems and technologies.
• Interpersonal and communication skills.
• Problem-solving and conflict resolution skills.
• Patience to supervise and liaise with the working class.
• Ability to work independently.
• Meticulous attention to detail.
• Ability to objectively analyse data.
• Emotional intelligence and management.
• Ability to collaborate with all levels of people in the organisation.
• Responsive and able to attend immediately to issues.
• Willing to travel outstation when necessary.

Job Types: Full-time, Permanent

Pay: RM3, RM4,000.00 per month

Benefits:

• Health insurance
• Maternity leave
• Meal provided
• Opportunities for promotion
• Professional development

Application Question(s):

• What is your notice period (Month)?
• What is your expected salary (RM)?

Work Location: In person