Admin and Finance Executive

1 week ago

Greater Kuala Lumpur, Malaysia Axross (YC W22) Full time 45,000 - 90,000 per year

Job Title : Admin and Finance

Location : Kuala Lumpur or Penang, Malaysia

Type : Full-Time

About Us

As energy efficiency becomes a major priority in Malaysia and Singapore, industries seek smarter ways to reduce costs and improve sustainability. At Axross, we develop AI-powered HVAC solutions that help manufacturers optimize energy usage, lower operational costs, and meet energy regulations. Join us and be part of an innovative team driving the future of industrial energy efficiency. To keep the work moving, we need an organised and supportive Admin & Finance Executive to help with the day-to-day office operation. If you like clear checklists, neat folders, and predictable routines, you'll be a great fit - and your work helps the team focus on delivery.

Your Role:

This role blends administration, finance, and compliance, ensuring Axross runs efficiently.

Key Responsibilities:

Office Administration & Operations

  • Handle scheduling, meetings, and travel arrangements for executives and teams.
  • Maintain company policies, documentation, and internal records.
  • Provide operational support to team members (coordinating external meetings & events)

Finance

  • Process invoices, payroll, and reimbursements for employees and vendors.
  • Invoicing and liaising with client payments
  • Reconcile bank statements, track cash flow, and prepare basic cash reports.
  • Assist in budget planning, expense forecasting, and cost optimization.
  • Work with external accountants, auditors, and tax consultants to ensure compliance.

Compliance & Legal Support

  • Apply for required industry compliance standards, business certifications, trademark / copyright,
  • Handle business licenses, permits, and insurance policies.
  • Maintain contract and vendor agreements, ensuring proper filing of documentation.

What We're Looking For:

  • 3+ years of experience in administration, finance, or operations, preferably in a startup or SME.
  • Strong understanding of bookkeeping, financial reporting, and compliance.
  • Proactive, detail-oriented, and able to manage multiple responsibilities.
  • Familiarity with automation tools (Slack, Notion, Google Workspace) for improving efficiency.
  • Ability to take initiative and thrive in a fast-moving, high-growth environment.

What You'll Gain:

  • Opportunities for career progression, as Axross grows, so will your role.
  • Opportunity to work in a regional role, gaining exposure to international financial operations.
  • Dynamic and fast-growing work environment with room for professional growth.

If you're looking for a role that allows you to
grow, take ownership, and make a real difference in a fast-growing company
, we'd love to hear from you

Apply now

If this sounds exciting to you, please send your CV to

cc

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