Contract Administrator Executive

2 weeks ago

Wangsa Maju Kuala Lumpur, Malaysia Private Advertiser Full time 60,000 - 120,000 per year

About Us

We are an equipment supply company serving the Oil & Gas and General Industry sectors. Our focus on quality, reliability, and good customer service has helped us build long-term relationships with major industry players. We are now looking for a detail-oriented and proactive Contract Administration Executive to join our team.

Key Responsibilities

(A) Contract Administration

  1. Draft, review, and administer contracts, purchase orders, and service agreements in line with company policies and client requirements.
  2. Ensure compliance with contractual obligations, terms, and conditions.
  3. Track contract performance milestones, deadlines, and deliverables
  4. Liaise with clients, suppliers, and subcontractors on contract-related matters.
  5. Provide administrative support for audits, compliance checks, and management reporting.

(B) Finance & Documentation

  1. Prepare and process invoices, billing, and supporting documentation for clients.
  2. Verify supplier invoices, prepare payment voucher and supporting documents before payment processing.
  3. Maintain records of financial transactions related to contracts (invoices, receipts, statements, etc.),scan and file documents monthly in the designated folder.
  4. Liaise with external parties such as auditors, company secretary, and tax agents to ensure compliance with statutory and regulatory requirements.

Requirements

  • Diploma or Bachelor's degree in Business Administration, Finance, Human Resources, or related field.
  • 2–3 years' experience in contract administration, preferably in Oil & Gas, industrial equipment, or related industries.
  • Strong understanding of commercial terms, procurement, and project documentation.
  • Knowledge of invoicing, payment verification, and finance-related documentation.
  • Familiarity with basic HR functions such as maintaining employee records, handling HR-related documentation.
  • Excellent communication and negotiation skills.
  • High attention to detail and strong organizational skills.
  • Proficiency in MS Office (Word, Excel, PowerPoint).
  • Ability to work independently and collaboratively in a fast-paced environment.

Preferred Skills/Competencies

  • Familiarity with Incoterms, Letters of Credit (LC), liquidated damages, and related commercial terms.
  • Knowledge of import/export documentation and logistics for equipment supply.
  • Strong problem-solving and analytical skills.
  • Excellent communication, organization, and time management skills.
  • Ability to manage multiple contracts, finance, and HR support tasks simultaneously under tight deadlines.

What We Offer

  1. Competitive salary and benefits package.
  2. Opportunities for professional development and career growth.
  3. Supportive team environment within a dynamic industry.

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