Human Resource Executive

1 week ago

Kampung Likas, Sabah, Malaysia LEPPO CONCRETE SDN. BHD. Full time

Key Responsibilities:

1. Recruitment & Placement

  • Handle end-to-end recruitment process for both site and office positions (e.g. mixer truck drivers, batching plant operators, site coordinators, admin staff).
  • Coordinate interviews, prepare offer letters, and ensure all employment contracts are properly stamped and filed.
  • Liaise with department heads to identify manpower needs and ensure timely placement.
  • Maintain candidate records and recruitment reports.

2. Onboarding & Offboarding

  • Conduct employee orientation and brief new staff on company policies, safety requirements, and HR procedures.
  • Collect and verify required employment documents (IC, license, medical report, etc.).
  • Handle confirmation, resignation, and termination processes.
  • Manage exit interviews, final pay calculation, and clearance documentation.

3. Attendance & Payroll Support

  • Verify daily attendance, leave, and overtime for both office and site staff.
  • Ensure mixer truck drivers' trip records and allowances are properly recorded and approved.
  • Prepare verified attendance summary for payroll submission.
  • Maintain accurate leave records in accordance with company policy.

4. HR Administration & Documentation

  • Maintain and update employee personal files, HR database, and organizational charts.
  • Prepare HR-related letters (confirmation, warning, memo, transfer, etc.).
  • Handle contract renewals and stamping under Stamp Act requirements.
  • Manage staff update forms, family details, and employee data accuracy.

5. Employee Relations & Discipline

  • Attend to staff grievances, disciplinary issues, and absenteeism cases.
  • Assist in issuing show-cause letters, warning letters, and disciplinary hearing minutes.
  • Support communication between management and site teams to maintain good working relations.
  • Promote company values and teamwork culture.

6. Compliance & Statutory Matters

  • Ensure timely submission and compliance with EPF, SOCSO, EIS, and PCB.
  • Liaise with government agencies (e.g. JTK, PERKESO, LHDN) when required.
  • Support HR audit, documentation control, and employee handbook updates.
  • Maintain confidentiality and ensure HR practices comply with Malaysian Employment Act.

7. HR Reporting & Coordination

  • Prepare monthly HR reports (headcount, turnover, attendance summary, etc.).
  • Coordinate HR memos and announcements across all sites.
  • Support management in implementing HR-related projects or policy updates.
  • Ensure smooth communication between HR, accounts, and operation teams.

Job Requirements:

  • Diploma/Degree in Human Resource Management, Business Administration, or related field.
  • Minimum 1–3 years of working experience in HR, preferably in construction, transport, or manufacturing industry.
  • Familiar with Employment Act 1955 and related labour regulations.
  • Proficient in Microsoft Office (Excel, Word, PowerPoint).
  • Strong communication, coordination, and follow-up skills.
  • Able to work independently and handle multi-site operations.
  • High integrity and confidentiality in handling HR matters.

Additional Advantages:

  • Experience handling site-based employees and heavy vehicle drivers.
  • Knowledge in HRIS or payroll software.
  • Able to communicate in English, Bahasa Malaysia, and Mandarin.
  • Possess own transport and willing to travel to site locations when needed.

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