Administrative Support, General Management

2 days ago

Kulim HiTech Park Kedah, Malaysia Hoya Electronics Malaysia Sdn Bhd Full time

HOYA Electronics' primary focus is on the development of optical and extreme ultraviolet (EUV) photomask blanks, which are critical components in the manufacturing process of the latest-generation chips used in various applications such as artificial intelligence, high-performance computing, and 5G, as well as the production of various memory, logic, and power devices.

Life at HOYA Electronics

HOYA strives to create innovations for a better future for people.

At HOYA Electronics, we are dedicated to innovation in the information technology segment, envisioning a world where all can thrive in harmony with nature. Our people are guided by our mission along with principles of commitment and innovation, influence every decision and action we take. We prioritize environmental protection, safety, and human rights, fostering diversity, inclusion, and employee well-being.

Be Empowered to Innovate and Develop for a Better Tomorrow with Us

· Experience an empowering and inclusive workplace that fuels your growth and development.

· Unlock your potential with abundant opportunities for skill-building and career advancement.

· Thrive in an environment that supports work-life balance and values your well-being.

· Receive fair and competitive rewards – your success is our success.

· We believe in recognizing excellence and celebrating your contributions.

Get to Know the Role

We're seeking a detail-oriented, highly organized professional to keep office operations running smoothly. Reporting to the Managing Director, you'll provide executive support to senior leaders, manage company-wide travel and visitor logistics, oversee daily café operations for employees, and maintain office essentials and procurement workflows. You'll anticipate needs, solve problems quickly, and coordinate across teams to deliver a seamless day-to-day experience for everyone.

Essential Responsibilities

  1. Executive & Administrative Support

  2. Provide high-level administrative support and assistance to senior leadership (e.g., Managing Director, General Manager), including complex calendar management, meeting coordination, and preparation of materials.

  3. Handle leadership expense submissions and ensure timely, accurate reimbursement

  4. Travel & Visitor Management

  5. Arrange flights, accommodation, ground transport and other travel support for employees, visitors, and vendors

  6. Provide reception support by managing visitors and guide guests to the right hosts or departments.

  7. Café Operations Management

  8. Coordinate with our catering partner to deliver timely, quality food service for employees.

  9. Uphold food safety and hygiene standards; conduct briefings and training on hygiene, service, and safety protocols.

  10. Gather feedback from employees and work with vendors to improve menu offerings.

  11. Other Responsibilities

  12. Manage inventory and ordering of office stationery and essentials

  13. Oversee distribution, record-keeping, and maintenance cycles for company shoes.
  14. Support cross-departmental requests to keep daily operations running smoothly.
  15. Partner with Procurement on vendor coordination, PR/PO processing, and invoice follow-through as required.

Required Qualifications

  • Diploma or equivalent practical experience.
  • Service-oriented individual with a friendly disposition.
  • Proficient in Microsoft Office (Word, PowerPoint, Excel).
  • Excellent communication and stakeholder management skills
  • High attention to detail, discretion, and a service-oriented mindset
  • Strong organizational skills with the ability to prioritize and manage multiple deadlines

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