hr & admin executive (proficiency in mandarin)
2 days ago
We are seeking an organized and proactive HR & Admin Executive with 1 - 2 year of experience to our administrative and HR functions. The ideal candidate must be proficient in Mandarin, Bahasa Malaysia, and English, with a preference for those fluent in Mandarin due to client interactions requirements.
Key Responsibilities:
Administrative Support
- Assists to manage and organize office files and documents
- Handle courier service, emails, and phone calls
- Office welfare and farewell arrangement, and maintain office supplies inventory and place orders when necessary
- Assists for travel and Accommodation arrangements
- Festive events planning, gifts procurement and coordination
- Prepare payment requisition monthly with invoice attachment as necessary
- Any other Administrative daily clerical work and Ad-hoc responsibilities assigned by the superior from time to time
Human Resources Support:
- Assists for HR day-to-day operations and activities, include recruitment process, job postings, resume screening, and interview scheduling
- Maintaining and updating of employee records and HR documents
- Assist with onboarding and offboarding process
- Administering in establishing HR policies and regulatory compliance, overseeing training and development
- Support employee relations and handle inquiries
- Liaise with agent for working permit
- Liaise with government bodies for example EPF, PERKSESO, TAX and HRDF.
Requirements:
Education and Experience
- Minimum 1-2 years of experience in an administrative, HR role
- SPM, diploma or equivalent; certification in office administration, HR or related field is a plus
Language Skills:
- Preferable candidates with proficiency in Bahasa Malaysia, Mandarin and English (written and spoken)
Technical Skills:
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Familiarity with HR software and databases is and advantage
Personal Attributes:
- Good team player with a strong sense of responsibility and ability to work independently
- Possess a high level of confidentiality, responsibility, self-motivation, self-discipline and good interpersonal skills
- Excellent organizational and time management skills
- Strong attention to detail and accuracy
- Good interpersonal and communication skills
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