Admin Assistant

2 days ago

Paya Terubong Penang, Malaysia AyoMayo Full time 20,000 - 40,000 per year

Vacancy - Admin Assistant / Admin Executive (Operation Admin)

Area: Paya Terubong, Ayer Itam, Penang

Working Day: 5.5 days

Salary Range: RM2,000 - RM4,000 (depends on experience)

Industry: FMCG Food Product Industry

Job Responsibilities

Logistics Coordination


•Plan and arrange weekly order deliveries, including issuing Delivery Orders (DO) and Purchase Orders (PO).


•Coordinate with the Production and Packaging departments to ensure smooth delivery.


•Handle export documentation and procedures (experience in export is an advantage).

Communication & Correspondence


•Manage daily email replies, especially messages from government agencies, customers, and suppliers.


•Assist in internal communication to ensure accurate and timely information sharing.

Finance & Bookkeeping


•Perform basic bookkeeping and daily financial record-keeping.


•Assist with payments, receipts, and accounting entries.


•Familiarity with SQL Accounting System is preferred.

Documentation & Compliance


•Prepare and manage certification documents such as HACCP, HALAL, MESTI, etc.


•Organize, file, and maintain company administrative documents.

Data Management


•Record, update, and consolidate data such as customer, sales, employee, and stock information using Google Spreadsheet / Excel.


•Assist in data analysis and reporting.

Administrative Support


•Support the Operations Director in daily administrative and clerical tasks.


•Assist in ad-hoc projects and general matters as required.

Job Requirements


•Able to multitask and manage time effectively.


•Detail-oriented with strong organizational skills.


•Familiarity with SQL Accounting System is an advantage.


•Proficient in Google Spreadsheet, Excel, and Microsoft Word.


•Good communication skills and able to work with multiple departments.


•Experience in logistics and export documentation will be an added advantage.

Benefits


•Medical allowance


•EPF, SOCSO, and EIS contributions


•Paid leave & public holidays


•Training opportunities


•Supportive work environment

Interested to apply may send your CV/Resume to or whatsapp Michael)

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