Administration Executive

1 week ago

Kajang, Selangor, Malaysia Protasco Berhad Full time 40,000 - 80,000 per year

Responsibilities:

  • Ensures the Discretionary Authority Limits (DAL), policies and procedures are complied by all divisional / departmental heads under their purview i.e. review and proof read of documents, correspondence, reports, and/or presentations before obtaining management's approval/signature.
  • Makes travel arrangements i.e. hotel accommodation, visa application, flight bookings, restaurant reservations, etc.
  • Arranges meetings i.e. booking of meeting rooms, prepare notice of meeting/calendar, follow up reminders etc.
  • Handles confidential information/materials.
  • Receives and screens incoming calls.
  • Gathers & compiles data i.e. conduct online research to find needed information as and when required.
  • Photocopy/scan documents.
  • Draft letters/memos/power point presentations/proposals as and when required.
  • Maintains the general filing system and manages & organizes department documentations.
  • Maintains adequate office supply/equipment i.e. stationery, corporate items.
  • Acts as fixed asset officer for the office
  • Distributes incoming and outgoing mails effectively.
  • Prepares monthly claims as and when required.
  • Follow up with accounts and finance department related matters.
  • Provide administrative support, assist in events planning, including but not limited to exhibitions, expos, conferences etc.
  • Act as a liaison officer with internal and external stakeholders i.e. other departments within the PB Group, local authorities/agencies on compliance or regulatory issues etc.
  • Other duties as assigned
  • Act as a point of contact between the Company and the Central Human Resource Division
  • Understands and ensure the application of Malaysia Labor Laws
  • Managed full spectrum of recruitment functions which include drafting job description of potential candidates according to business requirements i.e. prepare Staff Requisition Form
  • Prepares organization structure for the Company
  • Ensure all claims by the employees are vetted and submitted correctly according to the Human Resources Requirement
  • Ensure all employees complied with the HR policies and procedures.
  • Engaging with employees on a regular basis to understand the motivation levels of people in the organization

Requirement:

  • Fresh graduate is encouraged to apply or those with two (2) years of relevant experience is preferred.
  • Diploma or Bachelor's degree in Business Administration/Management or equivalent.
  • Possess proficient knowledge in the Office Management/Administration & Knowledgeable and proficient in information technology.
  • Fluent in English, Mandarin & Bahasa Malaysia.

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