Human Resources cum Administration Assistant

Job Overview

The HR cum Admin Assistant provides essential support to the Human Resources and Administrative departments by ensuring smooth execution of daily HR operations, compliance activities, and office administration tasks. This role is responsible for maintaining accurate employee records, supporting non-executive level recruitment, monitoring staff certification and compliance, and assisting with disciplinary documentation.

The position also plays a key role in foreign worker coordination and halal compliance, working closely with the appointed foreign worker agent and the Halal Executive to ensure all documentation and regulatory requirements are properly maintained.

The ideal candidate is detail-oriented, proactive, and able to handle confidential matters with professionalism in a fast-paced environment.

Job Description / Responsibilities

Human Resources Support

• Assist in recruitment activities for non-executive positions and below, including job posting, interview coordination, and candidate communication.
• Prepare, update, and maintain employee records such as personal files, attendance, and leave records.
• Support new staff onboarding and orientation processes.
• Assist in payroll preparation by compiling attendance, leave, and overtime data.
• Coordinate HRDF training applications and maintain training records.
• Monitor and follow up on Foreign Worker (FW) activities such as permit renewals, passport validity, and documentation, working closely with the appointed agent to ensure timely processing and compliance.
• Follow up and update records on Typhoid vaccination for all food handlers to ensure compliance.
• Track and ensure all food handlers possess valid Food Handler Certificates and renewals are completed on time.
• Assist in preparing and issuing staff discipline-related letters (e.g., warning, memo, and reminder notices) under HR supervision.
• Work closely with the Halal Executive on matters related to halal compliance for all outlets, ensuring that staff certification, documentation, and records align with halal requirements.
• Ensure HR policies and procedures are adhered to in all HR-related activities.

Administrative Support

• Manage general administrative tasks such as filing, document control, correspondence, and office supply inventory.
• Handle meeting scheduling, minute-taking, and coordination of staff activities.
• Liaise with auto count supplier and other service providers for office and staff-related matters.
• Support company events, welfare activities, and employee engagement programs.
• Carry out any other duties assigned by the management from time to time.

Job Requirements

• Minimum Diploma in Human Resources Management, Business Administration, or equivalent field.
• At least 1–3 years of experience in HR and administrative support roles.
• Familiar with Employment Act and HR practices in Malaysia.
• Knowledge of foreign worker management, halal compliance, and HRDF procedures is an advantage.
• Proficient in MS Office (Word, Excel, PowerPoint) and HR systems.
• Excellent communication skills in English and Bahasa Malaysia.
• Strong organizational skills, attention to detail, and confidentiality in handling sensitive information.

Key Skills

• Strong follow-up and coordination skills
• Excellent interpersonal and communication skills
• Good time management and multitasking ability
• Detail-oriented and systematic in record keeping
• Team player with a proactive and positive attitude
• Ability to work independently with minimal supervision
• Excellent attention to detail and ability to handle confidential information.
• Good communication skills, both written and verbal.
• Ability to multitask and work independently under minimal supervision.

Working Hours:

Monday - Friday 9am - 5pm

Saturday 9am - 1pm/Sunday - Off

Salary:

Job Types: Full-time, Permanent

Pay: RM1, RM3,000.00 per month

Benefits:

• Free parking
• Maternity leave
• Meal provided
• Opportunities for promotion
• Professional development

Application Question(s):

• How long have you been working as HR and Admin
• Have you ever managed or assisted with foreign worker (FW) documentation and permit renewals?
• How would you describe your follow-up and coordination skills? (Give a brief example.)

Work Location: In person