payroll cum hr assistant

QUALIFICATION

Ø Candidate must possess at least an SPM, Diploma, or equivalent qualification in Human Resource Management, Business Administration, or a related field.

Ø At least 2 years of working experience in payroll processing, HR administration, or a similar role.

Ø Strong attention to detail and problem-solving skills, especially in handling sensitive payroll data.

Ø Able to work under pressure, positive attitude, self-motivated, disciplined, and able to work independently with minimal supervision.

Ø Good computer literacy, especially in HR and payroll software.

Ø Proficient in Microsoft Excel and Word, with good numerical and analytical skills.

Ø Knowledge of statutory contributions (e.g., EPF, SOCSO, EIS, PCB) and basic employment regulations.

Ø Excellent written and verbal communication skills in English and Bahasa Malaysia.

Ø Ability to start on short notice is an added advantage (Immediate Hiring).

JOB RESPONSIBILITIES

RECRUITMENT / EXIT PROCEDURES OF LOGISTICS DRIVERS

• Assist in recruitment process (advertising and scheduling interviews).
• Assist in employee vetting screening.
• Compile application forms and other supporting documents.
• Assist in employee on boarding processes.
• Upload candidate details in system.
• Request ID / Name Tag / Lanyard / Uniform for new candidate.
• Conduct Induction Training.
• Prepare appointment letter, job description, MEMO, or any other related letters.
• Proper filing and acknowledgments for completed jobs.
• Handle employee exit procedures.

ATTENDANCE AND PAYROLL

• Monitor Daily Attendance, email the DTR record to Coordinator 15 days once to confirm the attendance record.
• Gather and Check the Weekly Trip Allowance Record.
• Email and Proceed Advance Request.
• Check, Verify, Keying, and Proceed Logistic Payroll.
• Extract the Logistic Payroll and submit to Finance.
• Gather and Proceed Summon and other salary deductions.
• Troubleshooting payroll solutions.
• Distribute Monthly Payslip.
• Prepare and Submit monthly payroll summary.
• Oversee and perform final checking of payroll for accuracy and compliance across multiple branches.

LETTERS / DOCUMENTS

• To issue HR-related letters for CNU application.
• Responsible to prepare documents requested by government such as JTK/SOCSO/EPF and inquiries from client/tender requirements.
• Assist in handling Labor/JTK cases and prepare necessary documents.
• Handle Letters / Documents pertaining to Recruitment Procedures, Disciplinary Issues, Transfer, Termination, Resignation, Employee Exit Procedures.
• Prepare and follow up the acknowledged Memo.

OTHER KEY RESPONSIBILITIES

• Supervise and provide support to the Branches Team to ensure smooth daily operations.
• Communicate and relay accurate information to the Superior and Branch Manager in a timely manner.
• Coordinate logistics-related matters efficiently, ensuring proper documentation and timely execution.
• Assist in the preparation and issuance of official letters, memos, and internal communications.
• Handle all incoming telephone calls, emails, and general enquiries; ensure prompt response and information updates.
• Maintain and update both soft and hard copies of employee records and personal information.
• Ensure the proper upkeep and compliance of ISO documentation in accordance with company standards.
• Prepare and submit monthly reports as assigned by the Superior.
• Maintain and update company databases and systems accurately.
• Adhere to all company policies, procedures, and standard operating guidelines.
• Handle confidential matters with discretion and maintain departmental confidentiality
• Perform any other ad-hoc tasks or assignments as directed by management.
• Preference will be given to candidates between 28 and 32 years of age.

Job Type: Full-time

Pay: RM2, RM2,600.00 per month

Benefits:

• Free parking
• Maternity leave
• Opportunities for promotion
• Professional development

Education:

• Diploma/Advanced Diploma (Preferred)

Experience:

• Logistic: 1 year (Preferred)

Work Location: In person