Learning and Development HR Coordinator

23 hours ago

Mutiara Damansara Selangor, Malaysia Hapag-Lloyd Business Services (Malaysia) Sdn. Bhd Full time
Key Responsibilities

Main Objective of this position:

The coordinator will lead employee engagement initiatives to strengthen workplace culture, collaboration, and retention. Additionally, ensures smooth execution of all training and engagement initiatives while maintaining accurate records and compliance with HRD Corp requirement

Function and duties:

  1. Employee Engagement Initiatives

  2. Overall responsible for employee engagement in the organization

  3. Ensuring circulation of alerts, creating excitement and motivation around employee events as per schedule/ HR Calendar including building quality of event

  4. Prepare Engagement budget and ensure effective utilization of the same.

  5. Responsible for initiating, running & replacing employee committees

  6. Responsible for conducting fun events like Annual Day and Sports Day

  7. Plans, organizes and executes Events and Activities of festive and birthday celebrations

  8. Reward & Recognition

  9. Prepare R&R budget and ensure effective utilization of the same

  10. Organizing and conducting weekly/monthly R&R

  11. Sharing monthly reconciliation on award utilization

  12. Ensure that award are as per the criterion defined

  13. Responsible for R&R audit

  14. Procurement and dissemination of R&R gifts, awards and trophies

  15. Employee Surveys

  16. Designing and Managing Employee Climate Survey

  17. Analyzing survey findings and action plan implementation

  18. Training Coordination

  19. Coordinate all training programs with external trainers, vendors, and service providers.

  20. Manage training schedules, invitations, attendance lists, venue booking, equipment setup, and participant communication.

  21. Ensure learning materials and resources provided by external trainers are prepared and distributed.

  22. HRDF / HRD Corp Management

  23. Handle all HRDF claims, grant applications, and related documentation.

  24. Ensure training programs meet HRD Corp compliance and eligibility requirements.

  25. Liaise with HRD Corp representatives, external trainers, and internal stakeholders to manage claim submissions.

  26. Maintain accurate records of HRDF-claimable programs and monitor fund utilization.

  27. General HR Support

  28. Support HR operations during onboarding, employee activities, and other HR-related initiatives.

  29. Maintain updated training and HRDF documentation.

3.Qualifications and Technical Job Requirements:

Requirements:

  • Bachelor degree in Human Resources Management, or any related field.

  • Minimum 3 years' experience in Learning and Development or Organizational Development.

  • Proven experience handling HRDF/HRD Corp claims and processes.

  • Proven experience in employee engagement or HR events coordination is an advantage.

  • PC literacy in MS office -Word, Excel & PowerPoint is essential

  • Human Resources Management Skills

  • Excellent interpersonal and communication skills, Influencing and planning skills.

  • Knowledge of survey monkey

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