Administrative Manager/ Office Manager

2 days ago

Kedah, Malaysia Rikruut Full time 30,000 - 60,000 per year

Industry/ Specialization: Research, development, production, and sales of logistics and storage solutions

Employment Type: Permanent

Position: Administrative Manager/ Office Manager

Work Location: Pekan Nanas, Pontian, Johor

Working Hours: 5 days, Mon–Fri, 8:30AM–5:30PM

Salary Package: Basic up to RM 11,000 (depends on experience) + Health Insurance + Performance Incentives

Responsibilities:

Cafeteria Management:

● Oversee the daily operations of the cafeteria, ensuring food quality, hygiene, and cost control.

● Coordinate with vendors to manage food supply and service standards.

● Handle employee meal subsidy programs and resolve related issues effectively.

Dormitory Management:

● Supervise the allocation, maintenance, and cleanliness of employee dormitories.

● Address employee concerns related to housing and ensure proper living standards are maintained.

Security Management:

● Manage the security team to ensure the safety of the facility and its personnel.

● Develop and implement security protocols, including visitor management and emergency response.

Factory Sanitation and Environment:

● Ensure the factory premises are clean, organized, and compliant with health and safety standards.

● Work with the cleaning team to establish a consistent cleaning schedule.

Administrative Operation:

● Develop and monitor budgets related to administrative functions, optimizing costs without compromising quality.

● Daily duties include planning hospitality logistics for key personnel such as government officials and clients.

● This position requires managing all office management operations, including budgeting, equipment maintenance, and logistical support

● Liaise with various departments to ensure seamless coordination and support for operational needs.

● Maintain records and reports related to administrative activities, providing updates to management as needed.

Team Leadership:

● Lead and mentor the administrative team, providing clear direction and support to achieve organizational goals.

● Conduct regular performance reviews and implement professional development initiatives.

Requirements:

● Bachelor's degree or Diploma in Business Administration, Management, or a related field

● Minimum 5 years of experience in administrative or facilities management, preferably in a manufacturing environment.

● Strong leadership and problem-solving skills with the ability to handle multiple responsibilities efficiently.

● Excellent communication and interpersonal skills.

● Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).

● Proficiency in using office software and tools for reporting and planning.

● Excellent written and verbal communication skills in English and Mandarin (preferred for liaising with HQ).

● Knowledge of local health, safety, and environmental regulations is an advantage.

● Strong sense of responsibility and team-oriented mindset.

● Ability to work under pressure and meet deadlines in a fast-paced environment.

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