HR Office Executive

Job Type: Full-time

Location : Petaling Jaya

Reports to : Director

Must be able to handle 3 main tasks as shown below:

Key Responsibilities:

Recruitment and Onboarding:

· Assist in the recruitment process, including job posting, screening resumes, scheduling interviews, and conducting reference checks.

· Coordinate new employee onboarding, including orientation programs, paperwork, and training.

Employee Relations:

· Address employee inquiries and concerns, providing guidance and assistance as needed.

· Assist in resolving workplace conflicts and disputes, and participate in employee counseling sessions.

HR Administration:

· Maintain and update employee records, ensuring accuracy and confidentiality.

· Assist in the development and implementation of HR policies and procedures.

· Manage and update the HR database and documentation.

Benefits and Compensation:

· Support in administering employee benefits programs, including health insurance, and others.

· Assist in conducting salary surveys and benchmarking studies to ensure competitive compensation packages.

Compliance:

· Stay up-to-date with labor laws and regulations, ensuring the organization's compliance.

· Assist in preparing and filing government reports related to HR matters.

Performance Management:

· Support the performance appraisal process, including data collection and analysis.

· Assist in developing and implementing performance improvement plans.

General Administration Works:

· Dealing with local council to apply for licences.

· Maintain proper record and filing.

· Support other functions within the organization.

· Manage payroll processing, EPF, SOCSO, PCB, and other statutory contributions.

2. SALES ADMIN JD

Key Responsibilities

· Engage with potential clients to understand their business needs, challenges, and requirements.

· Collaborate with internal technical teams to design, build and deploy tailored solutions/system integration, and provide after sales maintenance and support.

· Coordinate the preparation of responses to Requests for Proposals (RFP), Requests for Information (RFI), and other client documentation, ensuring timely and accurate submissions.

· Act as a trusted advisor to clients, offering strategic insights on best-fit solutions and technology stacks that address their needs.

· Collaboration and work closely with the Technical team to align solutions with client expectations and project deliverables. Provide technical support during client meetings and discussions.

· Stay updated on industry trends, emerging technologies, and competitor activities to continuously enhance our solutions and value proposition.

· Foster strong relationships with prospective and existing clients, ensuring a high level of customer satisfaction and trust in ITPRO's services.

1. Accounts & Finance Admin

Key Responsibilities:

· Not Required to Maintain full set of accounts, as there will be a company Accountant who will handle.

· ⁠⁠Handle monthly and yearly financial closing and liaise with auditors, tax agents, and company secretary.

· ⁠Manage accounts payable and receivable, ensuring timely payments and collections.

· ⁠Oversee budgeting, cost control, and financial forecasting.

· ⁠Process and verify supplier invoices, employee expense claims, and petty cash.

· ⁠Ensure compliance with tax regulations, including SST, income tax, and other statutory requirements.

· ⁠Work with external parties for audit, banking, and financial matters.

· Assist in general office administration, procurement, and facility management.

Qualifications & Requirements:

· Bachelor's degree in Human Resources, Business Administration, or a related field.

· 5 years of relevant experience or at least 2 years office/administration manager, with a focus on HR, sales administration, team player with customer service oriented.

· Knowledge of labor laws and regulations.

· Strong interpersonal and communication skills.

· Excellent organizational skills and attention to detail.

· Proficient in Microsoft Office Suite (PowerPoint, Word, Excel).

· Excellent communication, presentation, and interpersonal skills.

· Experience in proposal writing, project scoping, and technical documentation.

· Fluent in English and Bahasa Malaysia. Cantonese & Mandarin (Required)

· Immediate Starter and able to work independently is an advantage

Job Types: Full-time, Permanent

Pay: RM3, RM4,000.00 per month

Benefits:

• Dental insurance
• Flexible schedule
• Free parking
• Health insurance
• Maternity leave
• Meal allowance
• Opportunities for promotion
• Parental leave
• Professional development
• Vision insurance

Application Question(s):

• Are you authorized to work in Malaysia?
• What is your notice period?
• Do you require a work visa ?
• • 5 years of RELEVANT experience or at least 2 years office/administration manager, with a focus on HR, sales administration, team player with customer service oriented
• Knowledge of labor laws and regulations
• Proficient in Microsoft Office Suite (PowerPoint, Word, Excel).
• Excellent communication, presentation, and interpersonal skills.
• Immediate Starter and able to work independently is an advantage

Education:

• Bachelor's (Required)

Language:

• Chinese (Cantonese & Mandarin) (Required)

Work Location: In person