Executive Assistant cum Office Administrator

3 hours ago

Kuala Lumpur, Kuala Lumpur, Malaysia ID Integrated (IDI) Full time 40,000 - 80,000 per year

Job Highlights

  • Career Development & Personal Growth
  • Diverse Community; Fun & Friendly Environment
  • 5 Working Days

Executive Assistant

  • Errand Running:
    Handling personal errands and tasks as needed.
  • Travel Arrangements:
    Booking flights, accommodations, and transportation for personal and business trips
  • Personal Matters:
    Managing personal appointments, correspondence, and other tasks as requested
  • Administrative Support:
    Provide end-to-end administrative support to the Managing Director, including calendar management, meeting coordination, and communication handling
  • Track and follow up on deadlines, action items and key deliverables to ensure the Managing Director is well-prepared for all engagements
  • Organizing meetings and managing databases
  • Manage and process business expense claims promptly and accurately

Office Administration

  • Office Management:
    Oversee general office operations, including pantry and stationery supplies, meeting room bookings, and front-desk/visitor reception
  • Planned and managed day to day operations for corporate office and coordination with vendors
  • Liaise with service providers (e.g., cleaning, maintenance, courier services) to uphold a clean, functional and professional office environment
  • Support procurement processes for office-related purchases, including vendor sourcing and invoice tracking
  • Assisting the Company's HR function by keeping personnel records up to date, arranging interviews and so on
  • Assist with coordination and logistics for HR-related and company-wide events (e.g., interview arranging, team-building activities, townhalls)
  • Extend support to the team members on an ad-hoc basis when necessary

Requirements

  • Minimum Diploma in Business Administrator or any other related fields
  • Preferably with 2-3 years of administrative experience
  • Able to manage multiple tasks and priorities in a fast-paced environment.
  • Demonstrated discretion and integrity in handling confidential information and employee relations
  • Proficient in Microsoft Office and digital collaboration tools.
  • Strong team player
  • Organizational Skills:
    Ability to manage multiple tasks, prioritize effectively, and maintain organized records
  • Communication Skills
    : Strong team player with good communication and interpersonal skills for interacting with various stakeholders
  • Attention to Detail:
    Meticulousness in handling task and maintaining accuracy

Company Overview

  • ID Integrated is a based commercial office interior design and build company, specializing in inventing creative workspace.
  • We provide solutions to every blank space in the commercial, residential and the corporate sector.
  • Our headquarters are located in Singapore, with offices in Malaysia, Jakarta, and Vietnam overseas.
  • Energetic Team. We believe in work hard as a team and celebrate as a team. Fun and friendly team that aims for one same goal.
  • Come and Join us as part of our Family

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