Office Manager

2 weeks ago

Kuala Lumpur, Kuala Lumpur, Malaysia Trade Nation Full time 60,000 - 120,000 per year

We are looking for an Office Manager to support the smooth running of our Kuala Lumpur office. This role will provide day-to-day support across finance, HR, payroll, and general administrative functions, ensuring that all local operations run efficiently and in compliance with Malaysian regulations.

The ideal candidate will be detail-oriented, proactive, and capable of managing multiple administrative tasks with minimal supervision

Responsibilities
Finance & Payroll Support

  • Prepare and process monthly payments, including salaries, utilities, rent, and supplier invoices
  • Coordinate payroll matters with external providers, ensuring timely submission of statutory payments (EPF, SOCSO, EIS, LHDN, HRDF)
  • Support finance and audit requirements by maintaining proper records and liaising with auditors, tax agents, and company secretaries
  • Assist with company invoicing, expense claims, and basic bookkeeping tasks

Office Administration

  • Manage day-to-day office operations, including utilities, vendor coordination, and building management matters
  • Handle renewals of company licences, tenancy agreements, and other local filings
  • Organise company travel, events, and meetings as needed
  • Ensure compliance with office safety and maintenance requirements

HR Administration

  • Work closely with the UK HR team to support all HR-related activities in Malaysia
  • Coordinate recruitment logistics, onboarding, and offboarding processes as directed by the UK HR team
  • Maintain accurate employee records, leave tracking, and insurance documentation
  • Assist with HRDF matters, training coordination, and employee communications
  • Ensure all local HR practices align with company policies and Malaysian labour requirements

Requirements

  • Degree or Diploma in Business Administration, Accounting, or a related field (or equivalent experience).
  • Minimum of 2 years' experience in HR and office administration, or in a similar role.
  • Strong communication skills in English and Bahasa Malaysia, both written and verbal.
  • Proficient in Microsoft Office applications (Word, Excel, Outlook).
  • Knowledge of Malaysian statutory requirements (EPF, SOCSO, EIS, HRDF, LHDN) is an advantage.
  • Well-organised, dependable, and able to work both independently and as part of a team

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