Extra Curriculum Activities Coordinator

4 hours ago

Kuala Lumpur, Kuala Lumpur, Malaysia Aspiration International School Full time $25,000 - $30,000 per year
Job Overview: We are seeking a dynamic and highly organized Administration and Extra-Curricular Activities (ECA) Coordinator to lead, develop, and manage our school's co-curricular and extracurricular programs. The ideal candidate will be passionate about student engagement, event planning, and fostering a vibrant school culture through sports, clubs, competitions, trips, and community initiatives. This role requires a blend of administrative excellence, leadership, creativity, and hands-on coordination to ensure a well-rounded student experience.

Key Responsibilities: Administrative & Operational Duties:
  • Maintain and update the school ECA database, ensuring accuracy of records.
  • Prepare financial reports for each program and submit budget updates to management.
  • Assist in facility management, scheduling maintenance, and liaising with service providers.
  • Oversee office support tasks (printing, supplies, attendance records) as needed.
ECA's Program Management:
  • Design, schedule, and oversee all extracurricular activities (sports, clubs, school teams, arts, academic clubs, etc.) for the academic year.
  • Assign students to ECA classes based on interest, skill level, and school objectives.
  • Monitor ECA instructors' performance, ensuring adherence to curriculum and engagement standards.
  • Maintain attendance records for students and instructors in all ECA programs.
  • Track and report on student participation, progress, and achievements in competitions and events.
Event & Trip Coordination:
  • Plan and execute inter-house competitions, award ceremonies, carnivals, and sports events.
  • Organize educational trips, excursions (local & international), and adventure-based activities (trekking, hiking, rafting, etc.) with a focus on learning and service.
  • Coordinate community service projects, charity drives, and social campaigns to foster student leadership and social responsibility.
  • Liaise with transportation, vendors, and external providers to ensure smooth operations.
Leadership & Development:
  • Conduct monthly observations of ECA classes and provide feedback for improvement.
  • Develop orientation programs for students and instructors.
  • Foster a positive, inclusive, and high-energy ECA culture within the school.

Requirements:
  • Education: Minimum Diploma (Degree preferred) in Education, Sports Management, Event Planning, or related field.
  • Experience: At least 2 years in event coordination, school administration, or ECA management.

Why Join Us?
  • Opportunity to shape a dynamic ECA program in a leading international school.
  • Work in a collaborative, multicultural environment with passionate educators.
  • Competitive compensation and professional growth opportunities.

Immediate availability preferred.

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