Finance & Admin Executive

2 days ago

Johor Bahru, Johor, Malaysia THE TREEHOUSE KIDS CLUB SDN. BHD. Full time 30,000 - 50,000 per year

Our Background

At Treehouse, we believe every role plays an important part in creating a happy and nurturing environment for our children and families. We are now looking for a Finance & Admin Executive who is organized, caring, and committed to supporting our preschool's daily operations

Responsibilities:

1. Billing & Payment Management

  • Prepare and issue invoices or fee statements to parents accurately and on time.
  • Monitor and follow up on outstanding payments to ensure timely collection.
  • Record and update payment transactions in the system or relevant records.
  • Handle e-invoicing and ensure all billing documents are properly filed and updated.
  • Coordinate with the principal or management regarding special billing arrangements or adjustments.

2. Parent Liaison & Communication

  • Communicate professionally with parents on billing and administrative matters.
  • Send reminders, updates, or notices related to payments and school matters.
  • Handle inquiries from parents regarding fees, billing discrepancies, and payment options.

3. HR & Attendance Support

  • Assist in recording and updating teachers' attendance and remarks.
  • Prepare attendance summaries or reports for management review.

4. Claims, Petty Cash & Class Fund Management

  • Manage and record staff claims, class petty cash, and class fund expenses.
  • Ensure all claims and reimbursements are properly documented and approved.
  • Reconcile and report petty cash usage regularly to management.
  • In charge in data entry, filing and bank reconciliation.

5. General Administrative Duties

  • Provide administrative support to the school office and management.
  • Assist in organizing school events, registrations, and documentation.
  • Maintain confidentiality of student, parent, and staff information at all times.
  • Perform other ad hoc duties as assigned by the management.

Requirements:

  • Minimum Diploma or Degree in Business Administration, Accounting, or a related field.
  • Fresh graduates are welcome — training and guidance will be provided.
  • Good communication and interpersonal skills, with a friendly and patient attitude when liaising with parents and staff.
  • Organized, detail-oriented, and able to manage multiple tasks efficiently.
  • Comfortable using basic computer applications (e.g. Microsoft Excel, Word, or accounting systems).
  • Responsible and trustworthy in handling confidential information, funds, and documents.

Benefits:

  • SOSCO and EPF provided
  • Training provided
  • Friendly and kind working culture
  • Yearly performance bonus and increment

If you're someone who enjoys working in a cheerful preschool environment, has an eye for detail, and values teamwork, we'd love to welcome you to the Treehouse family

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