Admin Coordinator

2 days ago

Petaling Jaya, Selangor, Malaysia Daikin Malaysia Sales & Service Sdn. Bhd. Full time 30,000 - 60,000 per year

KEY RESULTS AREAS AND RESPONSIBILITIES:

Procurement:

· To keep track of stationery supplies, office equipment, pantry items, any purchasing required

· To issue Purchase Order and Invoices submission to Finance on time

· Keeping track on payments to suppliers/vendor to ensure no outstanding occurrences

· Process vendor creation form for new supplier/vendor

Maintenance/Services:

· Manage and oversee routine service maintenance including company vehicle, copier machine, pest control, fogging, sanitary and checking on punctuality of maintenance services

· Liaise with agency on vehicle insurance and road tax renewal

· Assist to make hotel reservation for staff

· Sourcing new vendors/contractors for costing planning

· Assist in planning and implementation of upgrading of services

Administrative:

· To supervise and monitor the performance of receptionist, cleaners and despatcher

· To maintain proper filing and archiving system

· Assist in building facilities on reporting and work monitoring

· Track and ensure timely renewal of agreements

· Assist in organizing company's events

· Undertake occasional receptionist duties as back-up

· Any other matters as and when required; ad-hoc projects

KEY SELECTION CRITERIA:

· Possess Diploma & above in Business Studies / Administration / Management / Economics or any relevant qualifications.

· At least 3-5 years of similar work experience

· Must possess driving license, own transport and able to drive to other office premise when required

· Attention to details, multitasking and prioritize daily workload

· Microsoft Excel, Word & Power Point

· Microsoft Outlook

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