Intern – Administrative Support, GCEO Office

WHY JOIN US?

• We practice a vibrant & energetic office culture.
• We provide opportunities for career advancement within the company.
• Good performance is always rewarded accordingly.

"
It's our people that make Astro Malaysia's leading entertainment company. We are an inclusive employer, to enable everyone at Astro to be their best. We embrace differences – we celebrate it, we support it, and we thrive on it for the benefit of our employees, our products/services and our community. We also understand and appreciate that diversity is a driver of creativity and innovation, which will make our business more competitive, compelling and profitable.
"

Job Responsibilities
What You'll Do:
Administrative Support

• Provide day-to-day administrative assistance to the Admin Executive / Executive Assistant.
• Assist in scheduling meetings, preparing documents, and managing correspondence.
• Manage external guest arrangements, including registration, agenda coordination, refreshments, and Astro office tours (as required).
• Support logistics and coordination for executive engagements and events.
• Assist with processing and submission of expense claims.
• Support facilities-related tasks and coordination.
• Maintain organised records and systems for claims summaries, annual leave, travel, and personal documentation.
• Prepare and serve refreshments for the GCEO and visiting guests.
• Provide support to consultants as needed.
• Collaborate closely with HR on onboarding and offboarding processes.
• Arrange Board of Director, Chairman and direct reports birthday gifts.
• Follow up and compiling of reports.
• Maintain confidentiality and professionalism in all interactions.
• Provide assistance with any other ad hoc tasks or responsibilities as required to support the smooth functioning of the GCEO office.

Travel Coordination

• Identify and analyse upcoming travel requirements.
• Liaise with the appointed travel agent (Mayflower) to obtain quotations and compare prices with direct bookings via airlines, hotels, , or Agoda.
• Prepare a summary of options with recommendations based on cost and convenience.
• Raise eTRF (electronic Travel Request Form) and maintain an Excel tracker for all travel arrangements.
• Ensure all necessary travel documents and requirements are prepared in advance (e.g., ICAC clearance, K-ETA, visas).

Engagement & Event Coordination

• Plan and organise internal engagement activities such as workshops, year-end dinners, and leadership offsite events.
• Collaborate closely with HR and the company engagement committee on initiatives including JKK, MVP recognition, Townhalls, sports events, festive celebrations, and other employee engagement programs.

ESG / Comms Support

• Support in following up with Business Units (BUs) to gather updates and ensure timely responses.
• Assist in compiling, organising, and analysing data.

Support to Chief of Staff

• Handle ad hoc tasks and research assignments from the Chief of Staff.

Requirements
Who You Are:

• Currently pursuing a diploma or degree in Business Administration, Management, Executive Secretary Studies, Communications or a related field.
• Strong organisational, communication skills, analytical ability, writing and a self-motivated team player who is independent and resourceful.
• Able to maintain confidentiality and professionalism in all interactions.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Demonstrate strong numerical awareness and attention to detail by consistently comparing options and ensuring the most cost-effective choices are made to support savings and budget efficiency.
• Able to work independently, handle multiple tasks efficiently and work under timelines.
• Discreet, reliable, willingness and eager to learn.