Supervisor / Assistant Manager Company Secretary

24 hours ago

Kuala Lumpur, Kuala Lumpur, Malaysia MVC Resources Full time

Job Description:

  • Provide clients with guidance on statutory compliance, corporate structures, governance standards, and related secretarial matters.
  • Oversee a portfolio of local and international entities, handling full-spectrum corporate secretarial functions including incorporations, structural changes, and company wind-ups.
  • Maintain and update statutory documents and records in compliance with the Companies Act 2016, Securities Commission Malaysia Act, Bursa Malaysia Listing Requirements, Stamp Act, and other regulatory bodies.
  • Ensure adherence to all corporate laws, statutory filing requirements, and governance frameworks.
  • Monitor deadlines and ensure accurate and timely submission of statutory filings in accordance with regulatory best practices.
  • Draft and submit resolutions, forms, and other necessary documents to the appropriate authorities as part of company secretarial operations.
  • Assist in the planning and execution of Board and shareholder meetings (BODMs, AGMs, EGMs), ensuring all statutory and procedural obligations are fulfilled.
  • Coordinate and liaise with clients, auditors, tax consultants, legal counsel, and government agencies on secretarial-related issues.
  • Manage client onboarding processes, including KYC checks and compliance with internal acceptance standards.
  • Support business development initiatives by responding to new client inquiries, preparing proposals, and facilitating the onboarding process.
  • Build and maintain strong client relationships, effectively managing expectations and addressing concerns to ensure satisfaction and continuity.
  • Review and supervise team members' work prior to submission to clients, ensuring accuracy and compliance.
  • Proactively manage client expectations and ensure timely delivery of services.
  • Perform other duties and special assignments as delegated by management or your direct supervisor.

Requirements

  • ICSA / MAICSA qualification or a Bachelor's Degree in Law, Business Administration, Corporate Governance, or a related field.
  • Licensed Company Secretary (or in the process of obtaining license) is an added advantage.
  • Minimum 3–5 years of relevant working experience in corporate secretarial practice, ideally in a professional services firm or corporate environment.
  • Strong knowledge of the Companies Act 2016, Securities Commission Malaysia Act, Bursa Malaysia Listing Requirements, Stamp Act, and other relevant regulations.
  • Proficient in preparing and filing statutory documents, resolutions, and reports.
  • Proactive, responsible, and client-focused mindset.
  • Able to liaise effectively with clients, regulatory bodies, auditors, and other stakeholders.

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