Assistant Manager/Senior Executive, Corporate and Company Secretarial

2 weeks ago

Petaling Jaya, Selangor, Malaysia RobinHood Ventures Sdn Bhd Full time 60,000 - 120,000 per year

Overview

We are looking for a capable and detail-oriented Senior Executive / Assistant Manager to manage corporate secretarial functions for a diversified group of companies, including public listed company (PLC) and offshore entities (e.g. BVI and Labuan). The ideal candidate should be experienced in handling end-to-end corporate secretarial matters, including regulatory filings, board documentation, and stakeholder communications, with minimal supervision.

Key Responsibilities

  • Ensure statutory compliance of all companies under the portfolio in accordance with Companies Act 2016 and Bursa Securities Requirements.
  • Manage company secretarial matters for both local private entities and public listed companies within the Group.
  • Liaise with external company secretary firms and monitor statutory compliance across all entities under the Group.
  • Handle all matters relating to offshore companies, including annual returns, economic substance declarations, license renewals, and coordination with registered agents.
  • Draft, review, and manage documentation such as board/shareholder resolutions, minutes, notices, and corporate registers.
  • Track statutory deadlines and ensure timely lodgement of Annual Returns, Audited Financial Statements, and regulatory submissions to SSM, Bursa Malaysia, or other relevant authorities.
  • Coordinate the onboarding and cessation of directors, officers, and shareholders across jurisdictions.
  • Organise and manage board and committee meetings, handling agenda preparation, logistics, and the accurate documentation and distribution of meeting minutes.
  • Maintain and update the annual calendar for board and committee activities, and assist the Board and Nomination Committee with regular evaluations and director performance reviews.
  • Release announcements on quarterly results and changes in Board & substantial shareholders, notice and outcome of AGM & EGM.
  • Prepare and submit statutory filings, board resolutions, and other corporate documents with accuracy and within required timelines.
  • Organise, arrange and coordinate all activities before and after annual general meeting of PLC.
  • Maintain and update statutory records and corporate documents in both physical and digital formats.
  • Liaise with internal departments, external auditors, legal counsel, and regulatory bodies for corporate governance matters.
  • Assist in group restructuring exercises, corporate actions, share transfers, and incorporation of new entities.
  • Perform other tasks or jobs as may be prescribed by the management.

Requirements:

  • Degree or Diploma in Corporate Administration, Business, Law, or a related field.
  • Minimum 3–5 years of hands-on experience in company secretarial functions.
  • Prior experience supporting public listed companies (PLCs) is an advantage.
  • Experience handling offshore entities (especially BVI and Labuan) is an advantage.
  • Licensed Company Secretary (SSM) or currently pursuing licensure is an advantage.
  • Well-versed in Companies Act 2016 and Listing Requirements of Bursa Malaysia.
  • Strong drafting skills and attention to detail in preparing board/shareholder documentation.
  • Able to manage multiple deadlines and stakeholders independently.
  • Highly organised, self-motivated, and able to maintain strict confidentiality.
  • Proficient in Microsoft Office and familiar with MyCoID, MBRS, and document management systems.

(With PLC and offshore entity experience; MAICSA license is an advantage)

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