Human Resources Executive

2 weeks ago

Penang, Malaysia ruhlamat group Full time 60,000 - 80,000 per year

Job Responsibilities:

Human Resources Related:

  • Assist in the formulation and execution of local HR policies, procedures, and systems;
  • Responsible for employee recruitment, onboarding, and offboarding processes;
  • Manage employee records, attendance, performance reviews, and other basic HR tasks;
  • Assist with payroll and benefits administration (in collaboration with external service providers);
  • Maintain good employee relations and foster a positive corporate culture;
  • Assist headquarters with preparing and coordinating application materials for foreign employees' work permits and employment visas.

Administrative and Government Affairs Coordination:

  • Handle applications, renewals, and maintenance of various business licenses, industry permits, environmental clearances, fire safety approvals, etc.;
  • Coordinate with third-party service providers to complete license processing;
  • Lead or assist in applying for exemptions from MIDA industrial licenses and other government approvals;
  • Establish good communication channels with government departments (local authorities, labor bureau, immigration, customs, etc.);
  • Organize and archive administrative documents to ensure completeness and compliance.

Other Supportive Tasks:

  • Assist with office setup, procurement, equipment management, and other routine administrative duties;
  • Support visa and work permit applications for foreign employees;
  • Complete other tasks assigned by superiors.

Qualifications:

  • Bachelor's degree or above
    , preferably in Human Resource Management, Administration, Law, or related fields;
  • At least 5 years of experience in HR and administrative roles, preferably in manufacturing industries;
  • Priority given to Malaysian Chinese who can use English as their primary working language;
  • Proficiency in Mandarin is a plus for better communication with the headquarters in China;
  • Familiarity with Malaysian labor laws, social security systems (EPF, SOCSO), and work permit application processes;
  • Knowledgeable about government procedures and capable of handling business licenses, environmental permits, fire safety certificates, MIDA-related approvals independently;
  • Proficient in Bahasa Malaysia for effective communication with local government officials;
  • Fluent in English, able to write emails and reports in English;
  • Strong learning ability, communication skills, and stress tolerance;
  • Willing to work in a fast-paced environment with multiple tasks simultaneously.

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