Invoicing Assistant

2 days ago

George Town, Penang, Malaysia TCE Sports Sdn Bhd Full time 30,000 - 40,000 per year

TCE Sports Sdn Bhd, a George Town-based fishing tackle company, seeks a full-time Support Assistant for its Biz-Support team. This role focuses on maintaining daily administrative and operational functions, primarily order processing, logistics, and inventory management, to ensure business accuracy and efficiency.

Key Responsibilities

  • Order Management:

  • Process daily orders from various channels including Sales & Marketing, Service Centre, Warehouse, and eCommerce platforms (e.g., Site Giant, Shopify, Lazada, Shopee), ensuring accurate system entry.

  • Coordinate deliveries with internal teams and external logistics or courier services.
  • Track order statuses, resolve discrepancies, and provide updates to stakeholders.
  • Manage documentation for sales, deliveries, invoices, credit notes, returns, exchanges, and repairs.
  • Coordinate export shipments and prepare all necessary export documents.

  • Inventory Control:

  • Execute comprehensive inventory recording, including stock movement, adjustments, and reporting.

  • Assist with year-end stock-taking activities at the Warehouse for accurate inventory reconciliation.
  • Support ongoing inventory monitoring and data entry to maintain precise stock levels and identify potential issues.

  • Document Management:

  • Maintain an organized and accessible system for filing and eFiling business documents.

  • Ensure quick retrieval and enhanced traceability through systematic archiving.

  • General Support:

  • Undertake additional assigned tasks with enthusiasm and adaptability to support the team and business as needed.

What We're Looking For

  • Education: Minimum SPM or STPM preferred with accounting knowledge; a Diploma is an advantage.
  • Experience: At least 2 years of relevant experience in a similar administrative or operational support role. Prior experience in the trading or retail industry and knowledge of e-commerce platforms (Site Giant, Shopify, Lazada, Shopee) are highly regarded.

  • Skills & Attributes:

  • Highly organized, proactive, resourceful, reliable, accountable, and collaborative.

  • Strong analytical acumen, efficiency, and initiative.
  • Ability to work well independently and in teams, with excellent attention to detail and commitment to accurate record-keeping.
  • Strong time management skills to ensure accuracy and meet deadlines.
  • Proficiency in Malay and English is highly favorable; fluency in Mandarin is a significant plus.
  • Computer literate with advanced Microsoft Office Suite (Word, Excel, Outlook) and practical experience with SQL Accounting systems.
  • Professional, adaptable, and committed to continuous improvement.

What We Offer

At TCE Sports, we value our employees and offer a supportive and rewarding work environment with benefits including:

  • Competitive salary and performance-based bonuses.
  • Comprehensive medical and dental coverage.
  • Generous annual leave and sick leave entitlements.
  • Professional development opportunities and training programs.
  • Discounts on our range of sporting goods products.

About Us

TCE Sports Sdn Bhd is a prominent leader in providing high-quality fishing tackle and equipment. We are known for our unwavering dedication to innovation, quality, and ensuring customer satisfaction. With a significant presence both domestically and internationally, our mission is to encourage active, healthy lifestyles. We achieve this through our innovative, sustainable, and superior products, complemented by outstanding customer service. We invite you to become a part of our exciting and dynamic organization

If you're ready to advance your career, apply now

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