Operations Coordinator

1 week ago

Johor Bahru, Johor, Malaysia sany international developing(M)SDN BHD Full time

1. Executive Support to General Manager

  • Assist the General Manager in daily operational and administrative tasks.

  • Coordinate internal communications, consolidate updates, and prepare briefing materials for management.

  • Follow up on action items assigned by the General Manager to ensure timely completion.

  • Arrange meetings, prepare minutes, track progress, and support decision-making activities.

  • Handle confidential matters with professionalism and discretion.

2. Operations Support

  • Assist in the daily operations of port machinery projects (STS, RTG/RMG, EH, Terminal Tractor, etc.).

  • Track project progress, site requirements, material readiness, and work orders.

  • Compile operational data, including equipment performance, maintenance records, and KPI dashboards.

  • Prepare daily, weekly, and monthly reports for internal and customer use.

3. Documentation & Process Management

  • Manage documentation such as contracts, technical files, acceptance records, maintenance reports, and project documents.

  • Prepare presentations, SOPs, training materials, workflow charts, and meeting minutes.

  • Assist in submitting customer-required documents (e.g., SAT/FAT documents, punch lists, rectification reports).

4. Project Coordination

  • Coordinate manpower, tools, vehicles, and materials for on-site operations.

  • Track project milestones and maintain clear communication between engineering, service teams, and management.

  • Participate in internal and external meetings, prepare meeting minutes, and follow up on action items.

5. Customer & Vendor Communication

  • Support communication with customers on operational coordination and general updates.

  • Liaise with suppliers/contractors for spare parts, logistics, and outsourced services.

  • Assist with customer visits, inspections, and reporting tasks when required.

6. Administrative & On-Site Support

  • Arrange travel, accommodations, site passes, and logistics for operations and management.

  • Provide on-site support such as equipment inspections, photo documentation, and information collection.

  • Assist in preparing operational summaries, progress reports, and client presentations.

Qualifications & Requirements

  • Diploma or Bachelor's degree in Logistics, Engineering Management, Business Administration, or related fields.

  • 1–3 years of experience in operations, project coordination, executive assistance, or administrative roles.

  • Experience in engineering, manufacturing, port machinery, or supply chain sectors is a plus.

  • Strong organisational and multitasking abilities; able to prioritise and manage deadlines.

  • Proficient in Microsoft Office (Excel, Word, PowerPoint).

  • Excellent communication and coordination skills.

  • Basic English proficiency for communication and documentation; Mandarin proficiency is an advantage.

  • Experience supporting senior management or involving cross-department coordination.

  • Familiarity with port operations or heavy equipment service workflows.

  • Skills in data analysis or simple dashboard/report creation.

  • Based on project needs; occasional site visits to ports, workshops, or customer locations may be required.

Job Type: Full-time

Pay: RM4, RM6,000.00 per month

Benefits:

  • Cell phone reimbursement
  • Health insurance
  • Maternity leave
  • Opportunities for promotion
  • Parental leave
  • Professional development

Application Question(s):

  • What is your expected Salary?
  • How long is your Notice Period?

Education:

  • Bachelor's (Required)

Language:

  • Mandarin (Required)

Location:

  • Johor Bahru (Johor Bahru) (Required)

Work Location: In person

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